Staff Accountant

Position Summary

The Staff Accountant is cross-trained on all financial systems and responsible for supporting various Accounting and Finance functions including Payroll (P/R), Accounts Payable (A/P), Census, Accounts Receivable (A/R), General Ledger (G/L) and Fixed Assets; Assists with implementation of policies and procedures in the accounting department.

** This is not a remote work position **

Essential Duties and Responsibilities

Overall responsibilities

• Assist with and perform as needed daily functions of Payroll, A/P, A/R, Census, General Ledger and Fixed Assets
• Balance cash receipts daily, ensuring that all bank deposits are properly recorded into the accounting systems and that all cash and checks are accounted for daily.
• Manage census applications within the enterprise system. Issue a consolidated daily census report for the entire campus and maintain other census detail for monthly reporting.
• Maintain electronic resident files of contracts, deposits, etc. that support the census for all active residents.
• Prepare standard, recurring and adjusting journal entries and perform monthly close for general ledgers as assigned by Accounting Manager.
• Assign G/L codes and enter all invoices received into the A/P system on a daily basis.
• Fully understand the chart of accounts and correctly code revenues and expenses
• Assist in vendor management, obtaining appropriate documentation and approvals for invoices.
• Prepare monthly account analyses and reconciliations for accounts and ledgers as assigned by the Accounting Manager.
• Input payroll hours, rates, deductions, etc. for bi-weekly payroll processing for assigned entities.
• Assist with month-end, year-end closings and preparation for audits
• Assist with preparation of tax returns and reporting for other government agencies
• Post selected miscellaneous monthly charges and assist in month-end billing close.
• Audit delinquent accounts receivable, as assigned, to determine reasons for non-collection. Report findings to Accounting Manager, CFO or designee and/or prepare write-off documentation as appropriate.
• Reconcile vendor statements, research and correct discrepancies as needed.
• Assist in preparation of annual budgets.
• Work with Accounting Manager and CFO on special projects as defined by the needs of the organization
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Communicate effectively with residents, employees, vendors and other “Stakeholders”