Staff Accountant

Position Information:

Hours Weekly: Full Time

Salary: Determined by experience (current range: $50,000-$70,000)

FLSA Status: Exempt

Benefits:

Health & Dental Insurance

Life Insurance

Long Term Disability Insurance

403 (b) Retirement Plan

12 Paid Holidays

21 Paid Time Off Days

Job Description: StaffAccountant

Reports to: Director of Finance

Job Purpose:

The Staff Accountant supports the Director of Finance in managing the accounting, financial reporting, internal control, process improvement, and budgeting functions of the organization. These responsibilities include but are not limited to vendor management, accounts payable processing, payroll processing, bank reconciliations, daily deposit logs and general ledger maintenance including month end close. This position works closely with all departments and manages highly sensitive information.

Major Responsibilities

Manages Accounts Payable

• Pays vendors by monitoring discount opportunities; initiates communication with vendors to ensure best pricing available
• Monitors tax exemptions
• Pays employees by receiving and verifying expense reports and Personnel Action Forms
• Prepares checks including documentation and approval
• Verifies compliance with purchasing policies and procedures
• Records entries to the appropriate department and account codes; monitors departmental budgets by expense category
• Analysis of account variances
• Maintains vendor files, including support for credit card transactions
• Provide Open Invoice (every other week) listing to Director of Finance for review prior to submitting checks for printing and signature by Chief Executive Officer

Process Payroll

• Compiles data required for payroll (i.e. employee timesheets, personnel action forms, etc.)
• Enter data and process payroll semi-monthly (online payroll processor is used)
• Record payroll general journal entries within 5 days of payroll processing for review and approval by Director of Finance
• Benefit payments processed electronically

Reconciliations

• Responsible for initial review of account reconciliations on a monthly basis
• Initiate Bank Reconciliation
• Provides required journal entries for review
• Maintain credit card account
• Create daily deposit logs for checks and ACH transactions processed
• Initiate new processes as necessary to improve accounting functionality and automation
• Utilizes the general ledger software and implements upgrades as deemed appropriate
• Basic general ledger accounting knowledge

Fixed Assets

• Maintain depreciation schedule
• Integrate Accounts Payable invoices to Fixed Asset module

Special Projects

• Provide support to Directors for specific program related projects
• Work directly with Departments on Reporting requests
• Provide initial information download for Budget process
• Perform other duties as deemed necessary

Education and Experience Requirements:

Bachelor’s degree in Accounting preferred

Public accounting experience preferred

Experience of working in the non-profit sector.

3+ years accounting experience.

Specific Skills:

• Ability to work with staff members, Board members and clients
• Strong verbal and written communication skills
• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate
• Excellent organizational skills
• Strong Microsoft Excel skills
• Ability to manage multiple projects
• Project Management
• Budgeting

Physical Demands:

Stand; walk; sit; hear; speak clearly; drive a motor vehicle; job requires extensive computer use so employee must have sufficient hand dexterity to use a computer keyboard and be capable of using a computer screen; bend over; reach with hands and arms; able to lift or move up to 20 pounds; able to actively participate in outdoor events, often in extreme temperatures for extended periods of time. Flu vaccination and COVID-19 required.