Address
Form of workJob Location
American Psychiatric Association HQ - Washington, DC
Position Type
Full-Time
Education Level
4 Year Degree
Travel Percentage
less than 10%
Job Shift
Day
Job Category
Accounting
Description
POSITION SUMMARY
The Staff Accountant I perform a variety of accounting activities related to receivables; compiles, computes, and records transactions into the organization's financial accounting system; and checks transactions to locate and resolve discrepancies.
DUTIES & RESPONSIBILITIES
- Responsible for account reconciliations including maintenance of schedule of balances for assigned balance sheet accounts and coordinating with budget managers on discrepancies
- Responsible for preparing, reviewing, and submitting journal entries within our accounting system
- Responsible for daily review and reconciliation of 3 bank accounts
- Maintains a list of outstanding checks and coordinates with vendors and appropriate APA staff to resolve issues for appropriate resolution within state and federal rules and regulations
- Advises APA staff and responds to internal and external queries through policy interpretation
- Record funds received/owed by wire, ACH, credit card and check daily within subledger and general ledger system
- Reconciles the investment accounts monthly and quarterly
- Processes payroll biweekly, audits timesheets for completion and accuracy from staff, submits journal entry, prepares reports in system for staff
- Works closely with the Senior Grants Accounting Manager on labor allocations for Indirect Cost (IDC) and Grant Reporting
- Responsible for merchant accounts and loans journal entries
- Assists in preparing audit schedules in support of the annual financial statement audit
- Provides support to the Meetings and Finance Department during our Annual Meeting
- Aids in the development of new policies and procedures
- Backup for AP specialist and other duties as assigned
The Staff Accountant's performance on these duties and responsibilities will be measured using the following competencies:
SCOPE & IMPACT
- Performs more complex administrative or operational processes for Finance department to maintain Intacct, Paycom and other accounting systems
- Contributes knowledge and skills to the day-to-day activities of Finance and HR, in reconciliations, processing payroll and investments
- Provides suggestions and recommendations that improve processes and increase efficiency
- Demonstrates proficiency in the use of accounting systems
- Success is frequently measured by completing a small to medium set of tasks and demonstrating defined individual and group work environment behaviors
- Work is primarily routine as methods and procedures are well-defined, but offers opportunity for being able to problem solve and work with supervisor to be more effective with accounting issues
- Propose plans to manage direct responsibilities and assist with other aspects of the Finance department more effectively
- Develops short-term plans/priorities for meeting individual goals
- Identifies problems and issues. Implements known solutions with management approval
- Recognizes out-of-scope problems and escalates them to the appropriate level
- Relationships primarily center on collaborative work efforts within Finance and all APA's departments
- Relationships may include significant face-to-face interactions with members, customers, and vendors
- Accurately differentiates and prioritizes information and/or issues and determines who needs to be consulted or kept informed
- Uses tact and discretion to obtain cooperation and understanding on routine and non-routine matters
- Demonstrates a general understanding of the Staff Accountant I relationships and responsibilities within the Finance department
- Demonstrates general knowledge of policies, procedures, and terminology of the Finance department
- No direct management or supervisor duties
REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS
- BA/BS or least 2-3 years of relevant job experience
- Minimum 2- 5 years of experience within accounts payable and receivable, preferably within non-profits or an association
- Must exercise independent judgement in the processing and resolution of routine accounts payable matters
- Knowledge and understanding of Payroll
- Demonstrate and utilize a working knowledge of applicable laws and regulations
EOE, including disability/vets
Salary-$28.35-$32.76/hour
