Sr. Manager, Ff&E Management (Architecture & Construction)

Job Summary

The Senior Manager, A&C FF&E Management is accountable for the effective management of procurement activities leading to delivering products to resorts on time and on budget, utilizing specific technical expertise and recognized practices. This role is to provide procurement services for the planning, procurement, and payment processing activities associated with the purchase of furniture, fixtures, and equipment (FF&E). Specific duties include cost estimating, cost management/value engineering, development of procurement RFPs, evaluation of proposals, bidding and price negotiation with vendors, and management of multiple project budgets and schedules. This role must adhere to product design/technical standards, product brand standards, company policy, and established SOPs.

Expected Contributions

• Plan activities related to the procurement of FF&E and other goods and services in support of real estate development activity.
• Consult with the Director of Procurement to clarify procurement requirements.
• Interact with Project Directors to determine procurement requirements.
• Actively coordinate with the Interior Design team and 3rd party Interior Design firms for product specifications and approvals
• Responsible for creating budgets and cash flows for planning purposes.
• Establish and maintain vendor relationships, solicit, and negotiate contracts on behalf of MVW.
• Provide oversight of contractors engaged in services, ensuring compliance with insurance and other applicable requirements.
• Interact with property General Managers, Directors of Ops, Engineering staff, Facilities staff, and others to ensure a high level of support related to procurement services, product delivery, and warranty management.
• Ensures purchase orders are prepared in accordance with established standards prior to issuance to vendors.
• Obtain competitive pricing, ensuring compliance with policies/procedures governing bid requirements. Recommend alternate selections where appropriate.
• Ensure vendor payments are timely and in accordance with applicable policies/procedures.
• Obtain delivery documentation and implement other controls to ensure delivery of product and minimize risk.
• Partner with Accounting, Treasury, and 3rd Parties to track and resolve issues associated with payments.
• Serve as the subject matter expert in the PeopleSoft Procurement system, as well as various other applications.
• Ensure projects are properly closed out, and turnover documentation provided to appropriate stakeholders.
• Create and update SOPs utilized in the execution of business processes.
• Direct the support activities of the Procurement Specialists.
• Contributes to team, department and/or business results by performing more complex quantitative and qualitative analysis for business processes and/or projects. Often manages small projects, business processes or parts of larger ones.
• Responds to, solves and makes decisions on more complex/non-routine business requests with limited to moderate risk.
• Works to enhance the organization’s capabilities through effective staffing and development of others by:

• using appropriate MVW interviewing tools to hire the best managers available from inside or outside.
• hiring for diversity and balance of skills.
• setting and maintaining high standards for team and individual performance.
• providing timely coaching and feedback.
• making and rewarding distinctions in performance.

• Assists more senior associates in achieving business results by:

• identifying opportunities to enhance the effectiveness of business processes.
• providing training and technical guidance to less senior staff, where appropriate, and serving as point-of-contact for problem resolution.
• participating in setting department operating plans.
• recognizing and celebrating team successes.
• achieving results against budget within scope of responsibility.

• Demonstrates an awareness of personal strengths and areas for improvement and acts independently to improve and increase skills and knowledge.
• Performs other duties as appropriate.

Candidate Profile

Successful candidates should possess knowledge and experience and demonstrate strong leadership and relationship skills as follows: Generally, a professional position with specific knowledge and experience in a discipline (e.g., Accounting, Human Resources, Information Technology) as well as associate management experience. College degree and/or relevant experience typically required.

Education

• College degree or equivalent experience.

Experience

• Previous experience working on a team and interacting with external customers.
• Experience resolving issues and prioritizing competing requests for support.
• Experience managing projects within established timeframes and budgets.

Skills/Attributes

• Highly skilled in the use of Microsoft business applications (Word, Excel, Project, etc.), and possess the ability to learn other applications as needed.
• Detail-oriented self-starter with the ability to direct/manage multiple projects in a dynamic, changing environment.
• Strong collaborative skills and proven ability to act with a professional demeanor with all levels of management, both internally and externally.
• Strong time-management and prioritization skills
• Possess excellent verbal and written communication skills.
• Pro-active, detailed, motivated, and disciplined.
• Ability to work cross-functionally.

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