Specialist, High School Relations & College Orientation

Salary : $80,250.84 - $88,476.36 Annually
Location : Pasadena, CA
Job Type: Full-Time
Job Number: 04924
Department: Student Services
Opening Date: 11/28/2023
Closing Date: 12/12/2023 11:59 PM Pacific
Probationary Period: Six months
Work Shift: Mon - Fri. 8:00 AM - 4:30 PM
Salary Schedule/Range: CFT-54
Under the direction of the Director, Outreach & Guided Entry Services, the Specialist, High School Relations & College Orientation will help service the District's public and private feeder High Schools and middle schools and will develop, coordinate, and conduct the College's orientation program as part of the Matriculation Plan.
The Specialist will work closely with the College's Division of Inclusion, Equity, Diversity and Justice to close the equity gaps in matriculation and enrollment of Black/African American students at Pasadena City College. The Specialist will also work closely with the College's Office of Financial Aid to support District feeder schools in meeting state initiatives to have all High School seniors submit a financial aid application.
EXAMPLE OF DUTIES:

• Acts as the college's representative to the District's public and private feeder middle schools, High Schools and their districts.
• Initiates and conducts methods of servicing requests from local schools; routinely visits school sites; and prepares and organizes materials for distribution.
• Coordinates scheduled activities for the President's Student Ambassadors.
• Interacts with other Student Services offices as necessary in the recruitment of students.
• Plans and conducts tours of the college as needed.
• Assists in the initiation and planning of activities which help interpret the college to the community.
• Participates as an active member of the recruitment team; assists in special programs; assists with research projects.
• Supervises student workers.
• Records data to monitor the status of prospective students.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

• Bachelor's degree.
• Two (2) years of related experience, preferably in an outreach capacity in an educational setting or related customer service field.
• Experience working in groups.

DESIRABLE QUALIFICATIONS:

• Experience at a professional level in working with High Schools or with colleges in their School Relations programs.
• Experience working with students in empowerment programs
• Experience working in a financial aid setting

KNOWLEDGE, SKILLS AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
KNOWLEDGE OF:

• Program initiation.

ABILITY TO:

• Work independently.
• Demonstrate creativity.
• Work in a multiethnic environment.
• Obtain and keep a valid California Driver's license with a driving record that meets minimum standards established by the District's insurance carrier.

APPLICATION AND SELECTION PROCESS
Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

1. Resume or Curriculum Vitae
2. Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.
ADDITIONAL INFORMATION

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer
At Pasadena City College, we value your contributions to our success and want to provide you with a benefit package that protects your health and helps your financial security now and in the future. Pasadena City College provides Medical, Dental, Vision, Basic Life, Basic Accidental Death and Dismemberment and Long-Term Disability insurance at no cost to the employee or eligible dependents.
MEDICAL: Employer-paid premium. Employee has the option of electing between PPO plans and HMO plans.
DENTAL: Employer-paid premium. Employee has the option of electing between a PPO plan and HMO plan.
VISION: Employer-paid premium. Vision benefit is contingent upon am employee's medical plan selection.
BASIC EMPLOYEE LIFE INSURANCE: Employer-paid premium for a $50,000 life insurance policy. If employee is age 70 or older, the life insurance policy is reduced to $25,000.
BASIC SPOUSE/ REGISTERED DOMESTIC PARTNER LIFE INSURANCE: Employer-paid premium for a $1,500 policy. Benefit terminates when the employee reaches 70.
BASIC DEPENDENT LIFE INSURANCE: Employer-paid premium for a $1,500 policy.
BASIC ACCIDENTAL DEATH & DISMEMBERMENT: Employer-paid premium for a $1,500 policy.
LONG-TERM DISABILITY (LTD): Employer-paid benefit pays 66.67% of your monthly salary (up to $3,000) monthly starting 140 days after you are out of work and continuing up to age 65 if the disability occurs at age 59 or before 5 years if the disability occurs at age 60 to 64 up to age 70 if the disability occurs at age 65 to 69 1 year if the disability occurs at age 70 or after.
MISCELLANEOUS RETIREMENT: Pasadena City College has two retirement formulas through the California Public Employees' Retirement System (CalPERS). The employer contribution rate is 26.68%.

• (Classic Member - Formula 2% @ 55): If you became a member prior to January 1, 2013, but you permanently separate from employment and return to membership after a break in service of more than six months, you are subject to the retirement formula in place on January 1, 2013, for any service credit earned after that date. This does not apply if you return to the same employer. The same employer does not necessarily mean the employer you last worked. As of July 1, 2020, the employee contribution is seven (7%) percent.
• (PEPRA New Member - Formula 2% @ 62): Applicable to employees who work directly for the Los Angeles County Superintendent of Schools hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2022, the employee contribution is 8.00% and subject to change annually.

A new member is defined as any of the following:
1. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
2. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
3. A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the Los Angele County Office of Education annual actuarial valuation.
Note: This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Office at (626) 585-7503,
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
COMPUTER LOAN PROGRAM: The College provides an interest-free loan to employees for the purchase of computer hardware or software. The maximum amount of the loan is $4,000. Eligible employees must have been employed by the College for one year and must be eligible to receive health and welfare benefits.
EMPLOYEE ASSISTANCE PROGRAMS: Two employee assistance programs that are free and available 24/7. Both programs are a counseling referral and provide confidential counseling help regarding marital discord, family problems, job-related stress, travel, funeral planning.
HOLIDAYS: 19 paid holidays per fiscal year + 1 floating holiday (if hired by September 9th of each fiscal year)
VACATION: Annual Vacation Earnings Rate: Full-time employees who are covered by this Agreement,
and who are in paid status for eleven (11) or more days in each relevant calendar month,
shall earn vacation as follows:Years of ServiceVacation AccrualMaximum Days for Assignment
Start ofEnd Of
10 Months11 Months12 Months
1st year3rd year1 day/ month101112
4th year6th year1 ¼ days/month12 ½13 ¾15
7th year10th year1 ½ days/month1516 ½18
11th year +
1 ¾ days/month17 1/219 1/421
If an assignment is less than 100 percent, vacation is earned at the same rate, prorated to the percentage of the assignment.
SICK LEAVE: Employees are granted 12 days of sick leave.
Sick leave is advanced for all employees on July 1 each year. All unused sick leave accumulates from year to year. If an employee worked for another California community college district or county school, he/she may be entitled to transfer the earned sick leave.
The Human Resources office will send the necessary forms to the sending institution once they are informed that sick leave days are available for transfer.
BEREAVEMENT LEAVE: Employees are eligible for a paid leave of absence for a death in the immediate family or the immediate household. The allowed leave may not exceed three (3) working days or five (5) working days if travel of over three hundred (300) miles is required. Employees must provide such proof of eligibility for bereavement leave benefits as may be required by the District. The immediate family includes the employee's spouse, domestic partner, son, daughter, father, mother, brother, sister, father-in-law, mother-in-law, grandparents, grandchildren of the employee or the spouse/domestic partner of the employee, son-in-law, daughter-in-law, or any relative living in the immediate household of the employee as defined in Part II. A. 1. or any other person for whom the employee is legally responsible. Up to one (1) day's paid leave may be granted for an employee to make funeral arrangements and/or to attend the funeral of relatives not listed above. Up to one-half (1/2) day's paid leave may be granted for an employee to attend the funeral of a friend. Paid bereavement leave is not available during unscheduled hours or days of employment, during an unpaid leave of absence, or during the unpaid period of the year for those employees on a ten- (10) month or eleven (11) month assignment.
INDIVIDUAL POLICIES: Additional Insurance policies are available such as short-term disability, hospital confinement indemnity, sickness indemnity, cancer, accident, and lump sum critical illness.