Sourcing Coordinator-Supply Chain Management (Corporate Services)

NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Sourcing Coordinator-Supply Chain Management (Corporate Services).
In this role, the successful candidate as the Corporate Sourcing Coordinator reports directly to the Corporate Sourcing Manager or Associate Director. The Sourcing Coordinator will assist the Corporate Sourcing Team with various administrative tasks associated with the contracting/procurement process, including contract maintenance management, Item Management, Capital/Asset Benchmarking, drafting simple contract documents based on approved templates/guidelines, track savings and/or rebates and a limited amount of administrative office duties as assigned.

Job Responsibilities:

Contract Maintenance/Management

• Upload all fully executed agreements within the contract repository database
• Provide and review relevant reporting upcoming repository expirations (30/60/90/120)
• Reach out to end users and Supply Chain Management (SCM) team for expiring repository contracts
• Update actioned contract extensions to the CMT tool as negotiated by Sourcing
• Upload price files, notes, for GPO and Local contracts within the CMT tool
• Service Contract reconciliation against Clinical Engineering Asset Management report if appropriate
• Manage leases - External NYU Customer Service/End User Inquiry's and support, if appropriate
• Update or maintain Preferred Events related Supplier information, if appropriate
• Initiate PO requisitions on behalf of Sourcing team if needed
• Route agreements for approval as directed by Sourcing, when needed

Item Management

• PSR product add
• Request and track Prodigo Files
• Add/Removal of items from ERP

Capital/Asset Benchmarking:

• Send quotes for benchmarking.
• Conduct preliminary review and negotiation.

Additional Responsibilities include:

• Faculty Group Practice (FGP) Onboarding and Off boarding
• Draft and distribute Termination Letters
• Manage/Facilitate contracted vendor account setups or Payment work follow ups
• Credit/Account Applications assistance
• Supplier Onboard/Supplier Updates assistance
• Match Exceptions assistance
• Off Contract Spend
• AP/Finance troubleshooting and support
• Rebate & Savings Tracker Maintenance
• Other duties as assigned

Minimum Qualifications:
To qualify you must have a Bachelor's degree with 2 years of relevant experience.
Some knowledge of the sourcing/procurement process
Strong proficiency with Microsoft Office applications (Word, Excel, Powerpoint, Outlook, etc.)
Strong written and verbal communication skills
Strong analytical skills in gathering data and reporting
Strong interpersonal skills with an attention to detail, follow through and accountability
Team player, contributes to the larger group in order to complete tasks
Self-starter, ability to lead assigned responsibilities with minimal direction
Ability to multitask in a fast-paced environment
Strong time management skills, ability to meet deadlines on a timely basis
History working collaboratively with cross functional teams is a plus

Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $67,771.14 - $71,656.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here