Address
Form of workOVERVIEW:
The Social Services Administrator is responsible for providing administrative and clerical support for the Visalia Service Center and oversees the Social Services duties in this location, as well as providing occasional assistance in Tulare Corps (seasonal). This individual will be directly responsible to the Tulare Corps Officers in charge of Visalia Service Center.
DUTIES AND RESPONSIBILITIES:
- Be responsible to open and close office buildings.
- Answer phone during office hour shifts at both locations
- Open mail, sort and answer routine correspondence
- Assist in the preparation of letters, emails, and other forms of correspondence with donors, community members, employees, and other individuals
- Prepare requisitions for supplies, floral arrangements, and detrimental repairs as needed.
- Prepare all bills for payment, including coding them and sending them to Divisional Headquarters (DHQ) at least twice each month. Create back-ups of all bills.
- Verify, allocate, and post details of business transactions to accounts in journals or computer printouts generated by DHQ. Create back-ups of all transactions.
- Assist Corps Officers with bank deposits on a weekly basis and maintain records of the deposits
- Prepare and send Direct Mail batches to CDS weekly.
- Create flyers as necessary for distribution to the Corps and social service programs
- Conduct intake for all applications for the Social Services office. Maintain a file with the applications and enter them into the social service database.
- Provide vouchers for assistance and keep records of vouchers.
- Recruit, train, and motivate volunteers for committee participation
- Keep records of community service volunteers and their hours
- Organize and distribute food boxes and commodities
- Maintain monthly inventory of all donations received and distributed to the public
- Assist Corps Officer with the preparation of United Way reports and any other reports requested by other agencies
- Assist in special projects and fundraising efforts in the community
- Coordinate programs for the Visalia Service Center
- Other related duties as required
EDUCATION AND EXPERIENCE:
- High school diploma or equivalent (required)
- 21 years old (required)
- CA Driver’s License (required)
SKILLS AND ABILITIES:
- Ability to coordinate and manage multiple duties in a business office
- Ability to prioritize work
- Have a comprehensive proficiency in Windows
- Ability to communicate effectively and accurately
- Bilingual in Spanish (preferred)
EQUIPMENT USED:
- Modern Office Equipment and Relevant Software
PHYSICAL REQUIREMENTS:
- Ability to lift up to 25 lbs.
ADA Statement:
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.
Acknowledgment of Religious Purposes of The Salvation Army:
Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.
At-Will:
Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.
