So Senior Administrative Specialist: Open Records

Salary: $17.56 Hourly
Location : Georgetown: 508 Rock Street, TX
Job Type: Full-Time
Job Number: 14.02475
Department: Sheriffs Office
Division: Law Enforcement
Opening Date: 10/27/2023
Closing Date: Continuous
FLSA: Non-Exempt
JOB SUMMARY
Reporting directly to a Sheriff's Office Manager, Commander or Paralegal, responsible for providing advanced administrative support to an assigned division. Level II of II in Sheriff's Office Administrative Specialists.
*The vacancy related to this posting is in the Open Records Assignment.
EXAMPLES OF WORK PERFORMED

• Provides direct customer service either in person or on the telephone
• Creates and maintains various reports related to assigned division
• Creates and maintains forms, worksheets, and informational materials
• Ensures comprehensive filing systems are maintained and up to date
• Assists in planning and executing special projects and events
• Assists with policy and procedure updates
• Copies, files, and audits invoices
• Monitors purchasing card transactions and processes statements
• Enters and verifies data within applicable databases and/or systems
• Assists in various staffing processes
• Reviews stock inventory and processes purchase requisitions for needed supplies and equipment
• Cross-trains with office staff in other areas to ensure continuity of departmental operations
• Attends all meetings and trainings, as required
• Performs special duties as assigned

Open Records Assignment

• Assists in processing and responding to Open Records Requests
• Researches, prepares, and disseminates information as per guidelines set under the Texas Public Information Act and other applicable policies and laws while maintaining a high level of security and confidentiality

ORGANIZATION RELATIONSHIPS

• Reports directly to - Sheriff's Office Supervisor, Commander or Paralegal
• Direct Reports - No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
• Position may involve working day and/or overnight shifts

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Contact with persons accused or convicted of crimes
• Contact with law enforcement officials and public
• Open Records Assignment: Exposure to graphic reports, video, and audio recordings

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS

• High School diploma or equivalent
• Two (2) years of clerical experience in a professional office environment

LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment

• Valid driver's license

Required within one (1) year of employment

• Open Records Assignment: Texas Crime Information Center (TCIC) certification, Public Information Act certification, and Federal Emergency Management Agency (FEMA) ICS 100, 200, and 700 certifications

PREFERRED QUALIFICATIONS

• Two (2) years of directly related experience to assignment
• Open Records Assignment: Associate Degree in a related field

EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: No
• Psychological exam: No
• Additional: N/A

SUPPLEMENTAL INFORMATION
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.
The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.
01
Do you have a high school diploma, or equivalent?

• Yes
• No

02
Do you possess two (2) years of clerical experience in a professional office environment?

• Yes
• No

03
Please briefly describe your prior work experience with the Texas Public Information Act.
Required Question