Senior Staff Assistant, Decker School Of Nursing

Job Description:
Budget Title: Senior Staff Assistant (SL-3)
Salary: $53,151 - $65,000
Binghamton University's Decker College of Nursing and Health Sciences, School of Nursing, located at the newly renovated, state-of-the art health sciences campus in Johnson City, New York, is hiring. The Senior Staff Assistant position is a full-time, campus-based, 12-month appointment.
The primary responsibility of the Senior Staff Assistant is to support faculty, staff, and students for effective and efficient operations of the School of Nursing consisting of the undergraduate (Traditional, BAT, and RN to BS) and graduate nursing programs. This position also serves as a representative of the program to other administrative units within the college and the university.
This position requires coordinating multiple, complex priorities in a demanding, fast-paced, high-profile environment. The successful candidate is expected to possess strong organizational skills and function with a high level of independence.
The Decker College of Nursing and Health Sciences is dedicated to the goal of building a diverse and inclusive teaching, research, and working environment. Potential applicants who share this goal, especially underrepresented minorities, women and persons with disabilities, are strongly encouraged to apply.
Information about the Decker School of Nursing including its programs, faculty, and staff can be found here: https://www.binghamton.edu/decker/nursing/index.html
Responsibilities:

• Work collaboratively in a team environment with external partners, college, and university colleagues, and offices supporting various projects and initiatives.
• Provide accreditation oversight, preparation, and support including but not limited to monitoring databases of current faculty, students, alumni, employers, and advisory board members; sending survey requests; conducting interviews; and compiling accreditation report materials.
• Manage systems for organizing accreditation documents, records, and files including but not limited to course syllabi, faculty curriculum vitae, professional licenses, certifications, meeting minutes, exemplars of accreditation criteria, and other required documentary evidence.
• Continuously monitor faculty files, maintaining listing of credentials, licensure, and certifications.
• In collaboration with Undergraduate and Graduate nursing program directors, manage all School of Nursing course building activities, including oversight and support maintenance of databases for course building, course offerings, and course enrollments.
• Coordinate and manage the regional EMT courses in collaboration with regional EMT representatives.
• In collaboration with Administrative Assistants, provide administrative support for recruitment, interviewing, onboarding, and orientation of new faculty and staff.
• Provide direct oversight and support for the Forensic Health program.
• Coordinate and manage data gathering for programmatic, university, state, federal, and ranking reports throughout the year.
• Collaborate with Assistant Dean of Academics to ensure all required reporting is compiled and completed according to due dates.
• Provide oversight, coordination, and maintenance of faculty credential (licensure, CPR, etc.) tracking.
• Maintain up to date databases and files for CPR, background checks and other applicable clinical requirements of students for clinical education.
• Develop and implement Skyfactor surveys and analysis reports.
• Oversee work study students and graduate assistants by serving as the supervisor of record, coordinating assigned tasks, monitoring performance of duties, and ensuring appropriate time record submission for hours worked.
• Participate in professional development activities including orientation, annual training requirements, and technical skill building as well as other continuing education activities that support professional growth and programmatic quality improvement.
• Maintain professional standards that ensure confidentiality of private records and personal information.
• Plan and implement special events.

Requirements:
Visa sponsorship is not available for this position

• Bachelor's degree and three or more years of related experience with office administration and customer service skills
• Experience with business management tools including spreadsheets, word processing, calendar tools, and presentation software
• Ability to communicate complex material effectively with a diverse group of individuals; including faculty, staff, senior administrators, community partners, students, and visitors
• Ability to manage multiple projects and timelines with a high degree of accuracy and efficiency
• Ability to organize information and prioritize needs
• Ability to work both independently and collaboratively
• Possess strong professional, organizational, and interpersonal skills
• Possess effective written and oral communication skills
• Demonstrated ability to exercise sound judgment, and handle confidential matters with tact and discretion
• Ability to train and supervise graduate assistants and undergraduate work study students
• Ability to travel and work evenings and weekends on occasion

Preferred:

• Master's degree in nursing education, public administration, higher education, or another applicable field of study
• At least two years of work experience in an administrative or higher education setting
• Experience conducting program evaluation
• Experience analyzing issues, presenting and overseeing problem resolution, and working collaboratively with numerous offices
• Experience working in a clinical environment

Additional Information:
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Application Instructions:
All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=169074
Deadline for Internal Applicants: November 15, 2023
Deadline for External Applicants: Open until filled
Review of applications will begin immediately and continue until the vacancy is filled.
Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.