Senior Proposal Specialist

ABOUT YOU
Are you ready to join an inclusive work environment, committed to leading new ideas and pathways, and to delivering value? If the answer is, "Yes!" then we have an exciting career opportunity for you as a Sr. Proposal Specialistbased in California. They will be responsible for the timely completion and submission of compliant, high-quality proposals. The successful candidate will have proven capabilities in delivering and winning multi-million-dollar opportunities. Experience managing and leading virtual teams from opportunity identification through to proposal submission is key. Risk tracking throughout the bid process, and providing input on win themes, value propositions, commercial discussions and solution design will be important.
A seasoned Sr. Proposal Specialist will be able to confidently and proactively lead, steer and help the proposal/bidding team towards preparing a compliant, high-quality proposal. They will contribute to the written proposal - both in terms of content and presentation of the written document. They will ask questions, listen actively, and collaborate and direct effort where it is needed to keep the team abreast of any RFP/solicitation changes. They will also provide general updates on the status of the document. Having the ability to assimilate knowledge quickly, and identify useful and relevant data from superfluous information while staying organized, thinking strategically and having the confidence and leadership skills to organize multiple documents, and keep virtual stakeholders motivated and engaged will be important.
Who are we? We are Montrose, a global environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions. Our qualified engineers, scientists, technicians, associates, and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients. We strive to optimize environmental resiliency in a way that effectively complements our clients' decision-making and operations and efficiently fulfills their project requirements.
We have over 80 offices across the United States, Canada, Europe and Australia and are approaching 3000 employees - all ready to provide solutions for environmental needs.
WHAT WE CAN OFFER YOU
As a key member of our Montrose team, you can expect:

• Mentorship and professional development resources to advance your career
• Direct exposure to our industry's leading experts who are solving the world's toughest environmental challenges
• An entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues
• Opportunities to engage and contribute in our Diversity, Fairness and Inclusion and Women Empowering Leadership employee resource groups
• Competitive compensation package: annual salary ranging from $75,000 - $90,000
• commensurate with accomplishments, performance, credentials and geography
• Competitive medical, dental, and vision insurance coverage
• 401k with a competitive 4% employer match
• Progressive vacation policies, company holidays and paid parental leave benefits to ensure work/life balance
• A financial assistance program that supports peers in need, known as the Montrose Foundation
• Access to a student loan planning tool to optimize your student loan payoff plans and compare student loan rates with lenders.

A DAY IN THE LIFE
Reporting to the Proposal Director, this role supports the MES division. As a key member of the Proposal team, this role will be responsible for a full range of activities including:
Proposal Writing

• Identify opportunities, using approved lead sources (as and when applicable).
• Organize/schedule frequent, on-going formal Go/No Go calls. Facilitate and/or participate in GNG calls as appropriate.
• Attend pre-planning meetings for strategic, large and/or important opportunities is important for this role.
• Establish and track assignments with due dates, escalate when needed (avoid the element of surprise for the team and the Center Director/Manager).
• Collect responses and content, maintain document and version control and compile the final work product for the team to review.
• Work directly with MEG personnel or independently to draft accurate, concise, customer focused content, complying with client requirements and any formal Requests for Proposals.
• Collaborate with MEG personnel (e.g., consultants, subject matter experts, engineers, PM's Marketing and Sales Leads and Operational/Business Leads to review, edit and develop new proposal content.
• Translate technical concepts and scopes of work into compelling written or visual material, while ensuring a compliant, quality product is delivered to the client on time.
• Write proposal verbiage, proof read and edit existing material, manage content libraries, create assignments, and manage and lead proposal teams to complete assignments.
• Research opportunities and customer needs to help the team develop meaningful value propositions.
• Understand and resolve complex technical strategic and business issues.
• Pro-actively conceptualize and develop strategic solutions and win themes for task order proposals.
• Serve as the main point-of-contact to consultants and other members of the business development team to address proposal concerns and get (private and public-sector) proposal completed.
• Review the proposal content to ensure the technical approach and qualifications statement are responsive to clients' stated goals and needs.
• Manage or lead virtual bid teams to complete SF330 Architect and Engineer qualifications statement (as and when needed).
• Conduct debrief calls for lost bids (as and where applicable).
• Conduct lessons learned as needed (x3 per quarter per Proposal Process SOP).

Center Improvements and Infrastructure Building

• Participate in the development of improvements to a proposal repository system, update bios and resumes of key personnel, and create bios where they are missing.
• Take the lead on developing new collateral, revising, updating and/or creating boilerplate SOQ/proposal material, and sector specific experience profiles or project profiles/case studies.
• Help the Center Director capture agreed-upon ROI metrics.
• Develop proposal file structures on shared drives or cloud-based servers to enable others to access successful proposals, and ensure drafts and saved for the internal proposal teams to review and access.

Professional Development Goals

• Provide and ensure there is a supportive and collaborative atmosphere for junior writers/coordinators to learn and thrive.
• Leverage innovative and forward-thinking approaches to proposal/SOQ production/process.
• Apply attention to detail and drive accuracy and quality on proposal/SOQ production/process.
• Apply knowledge of Microsoft Office and Adobe to improve proposal/SOQ production/process.

The successful candidate will be a collaborative team player and embrace a growth mindset to support the region's continued progress. The ability to be creative and flexible, while taking instruction, direction and feedback from the regional VPs, Principals, the Proposal Center Director and other relevant stakeholders, is important.
YOUR EXPERTISE AND SKILLS
To perform this job successfully, individuals must be able to perform each duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Educational and Skill Requirements

• A bachelor's degree in English, Marketing, Business Administration, and Journalism, etc.
• Minimum of 3 years handling proposal requests and coordinating with staff to prepare responses.
• Strong writing, editing, and proofreading skills are essential.
• Attention to detail and eye for accuracy and quality.
• Knowledge and experience of using RFP Management Systems is preferred.
• Process driven with passion for continuous improvement.
• Knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint, is a must.
• Exceptional organizational skills, attention to detail, and ability to work under tight deadlines.
• The successful candidate will be motivated and a quick learner, able to work both independently and as team player on the Marketing team
• Ability or willingness to balance multiple competing priorities, meet deadlines, and be responsive and thrive in a team environment.
• Strong verbal and written communication skills.
• Ability to communicate with all levels of the business. .
• Ability to interface and effectively work with various groups and cultures involved (partners, government, agencies, contractors, operations, etc.), and gain alignment to achieve objectives.

Technical Skills

• Demonstrated knowledge of a variety of computer software applications in word processing, spreadsheets, document and database software (MS Office, Word, Excel, PowerPoint and Adobe Acrobat).
• Familiarity with Loopio, Excel, SalesForce is highly preferred.

The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 949-988-3500 or careers@montrose-env.com for assistance.
MAKE THE MOVE TO ACCELERATE YOUR CAREER
We are going to be blunt - the way we work may not suit everyone. We are a fast-paced, dynamic and high-growth company. You are your own boss, but you will get tons of guidance and plenty of support from talented, super-smart colleagues and its service providers. Therefore, if freedom, autonomy, and head-scratching professional challenges attract you, we could be the perfect match made in heaven.
Want to know more about us? Visit montrose-env.com and have fun!
Montrose is an Equal Opportunity Employer. Montrose is committed to recruiting and hiring qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.
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