Senior Procurement Specialist

Salary : $68,374.70 - $76,853.16 Annually
Location : MD 20646, MD
Job Type: Full-time
Job Number: 2023-00866
Department: Fiscal & Administrative Services
Division: DFAS - Purchasing
Opening Date: 01/24/2024
Closing Date: 2/6/2024 11:59 PM Eastern
Summary
Hiring Range:
$68,374.70 - $76,853.16 commensurate with experience
Performs specialized technical procurement (primarily capital projects), including formal and informal procurements, and related duties for the Purchasing Division. Conducts and coordinates simple to high cost and/or complex government procurement for construction, architectural, engineering, and other services, consisting of evaluating requisitions, procuring materials, equipment, and services, developing specifications and solicitations. The position works semi-independently to identify and perform the specific tasks required and uses independent initiative to resolve new, unusual problems and deviations encountered in the work, seeking advice and guidance as required.
Essential Job Functions

• Executes a wide variety of standard and nonstandard purchases in accordance with established procedures and policies.
• Develops and prepares all levels of formal and informal procurements for projects, to include solicitation, instructions, specifications, scope of services, special conditions, general conditions, proposal/bid forms, evaluation procedures and criteria, and other associated tasks. Position may conduct non-capital procurement, as directed.
• Administers the purchase order and requisition system (as directed), creates purchase orders in the financial system, makes all necessary changes and/or voids purchase orders if required, ensures accuracy of accounting/budget information as well as all purchasing information in order to encumber purchase orders, runs all edit and open purchase order reports as requested by using agencies. Issues emergency purchase orders and confirms prices or estimates with suppliers and/or using agencies and document. Reviews requisitions and approves purchase orders as required to back-up the Assistant Chief.
• Interacts with County personnel at all levels, serving as a technical resource to assist and provide guidance and advice to resolve questions regarding procurement needs, requirements, specifications, possible substitutions, grouping like items together for single purchase and answering inquiries pertaining to the financial system.
• Communicates with vendors regarding commodities and services required by the County, or to invite bids/proposals and clarify details of procurement process requirements and/or specifications or scopes of services, discrepancies, and problems to meet County procurement requirements.
• Complies with all procurement regulations, including all applicable Federal, State of Maryland, and local regulations, including prevailing wage regulations and applicable socio-economic programs, in the performance of their job duties. Ensures compliance with County purchasing regulations at all levels of procurement.
• Schedules, coordinates, and attends and/or conducts pre-bid and pre-proposal meetings and formal bid openings, as required.
• Coordinates review and analysis of quotes, bids, and proposals received in response to formal solicitations.
• Develops and prepares contract award recommendations for review and approval of the Chief of Purchasing.
• Performs all administrative functions necessary to support procurement functions. Maintains procurement files and correspondence in hard copy and electronic format and prepares procurement related reports as requested.
• Assists in responses to bid/award protests and Public Information Act requests as directed.
• Assists with development of procedures and writes manuals and directives as directed.
• Assists with development and conducts training for County staff as directed.
• Serves as the Purchasing representative in the Charles County Emergency Operations Center, when directed.
• Functions as the Assistant Chief of Purchasing in his/her absence, as assigned, and performs related work as required.
• Performs other related job duties as assigned.

Qualifications, Knowledge, Skills, and Abilities
Education and Experience:
Associates degree in Business Administration or related field. Four (4) years of technical governmental purchasing experience in high dollar/complex procurement, or an equivalent combination of education, experience, and training.
Licenses or Certifications:
Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) preferred, but not required.
Special Requirements/Qualifications:
Work is subject to inflexible deadlines.
May be required after hours and on weekends.
Knowledge, Skills and Abilities:

• Knowledge of the concepts, methods, and procedures of purchasing goods and services in accordance with County procurement regulations.
• Knowledge and ability to execute effective methods and techniques of procuring large dollar cost and complex procurement.
• Ability to carry out assignments, follow through on matters, and use independent judgment and training to take appropriate actions to deal with standard recurring situations.
• Ability to locate sources of supply, obtain, and evaluate vendor quotes.
• Ability to apply and explain formal procurement rules and procedures to the purchase of goods and services.
• Ability to advise end users regarding products, sources of supply, and procurement procedures.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with others encountered in the work.

Additional Information
PHYSICAL DEMANDS
The work is sedentary with frequent periods of light physical activity and is performed in office surroundings. Typical positions require workers to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp, and turn objects; and use fingers to operate computer or typewriter keyboards. The work requires the ability to speak normally and to use normal or aided vision and hearing.
WORK ENVIRONMENT
Principal duties of this job are performed in a general office environment.
Department/Division: Fiscal and Administrative Services/Purchasing
Pay Grade: 115
FLSA Status: Exempt
Telework Eligible: Yes
Reports to: Chief of Purchasing
Supervises: None
BENEFITS AT A GLANCE
Benefits eligibility is for employees who work 30+ hours/week unless noted below
For more information about benefits visit:
13 PAID HOLIDAYS
EMS EMPLOYEES RECEIVE 6 CORE HOLIDAYS IN ACCORDANCE WITH THE COLLECTIVE BARGAINING AGREEMENT
ANNUAL LEAVE

• Begin employment by accruing 8 hours a month (sliding scale based on hours worked)

SICK LEAVE

• Accrue 7.5 hours a month (sliding scale based on hours worked)

TRANSFER OF SICK LEAVE

• May receive credit for up to 400 hours of accrued, but unpaid, sick leave from previous employer when they begin employment

PAID TIME OFF (PTO)

• Employees working 1950 hours per year recieve 30 hours of PTO
• Employees working 2080 hours per year recieve 36 hours of PTO
• Employees working 2184 hours per year recieve 36 hours of PTO

PAID PARENTAL LEAVE

• Up to 6 weeks of paid leave after birth/adoption of child

HEALTH INSURANCE - County PAYS 70% of cost (sliding scale based on hours worked)

• Blue Choice Advantage, Prescription & Vision
• Blue Choice HMO Open Access, Prescription & Vision
• CareFirst Dental
• Delta Dental

RETIREE HEALTH INSURANCE - Health Reimbursement Arrangement. New hires who elect health insurance coverage with Charles County Government (CCG) will be enrolled in a Voluntary Employee Beneficiary Account (VEBA). Upon retirement or separation from employment, you will be able to use the funds in the VEBA account to pay for your health insurance premiums and other qualified medical expenses. You are required to contribute $30.80 per pay period (via payroll deduction). CCG will also make a contribution of $90.40 per pay period .The contribution may be adjusted each year based on the Consumer Price Index (CPI).
PENSION PLAN (Defined Benefit Retirement Plan)
*In order to be eligible for the pension plan, you must work at least 37.5 hours a week.

• County Pension Plan - Non-Public Safety, Mandatory Participation 4% employee contribution
• County Pension Plan - Public Safety, Mandatory Participation 8% employee contribution
• Sheriff's Office Retirement Plan - Communications, Mandatory Participation 7% employee contribution
• Sheriff's Office Retirement Plan - Sworn, Mandatory Participation 8% employee contribution
• Sheriff's Office Retirement Plan - Corrections, Mandatory Participation 7% employee contribution

DEFERRED COMPENSATION PLAN (457(b) Governmental Plan)
*Available to all employees, regardless of hours worked.

• Mass Mutual
• MetLife
• Nationwide Retirement Solutions

LIFE INSURANCE

• No charge to employee (Valued at 1.5x the employee's annual salary, not to exceed $250,000)

• Supplemental insurance available for additional cost
• Dependent life insurance available for additional cost

LONG TERM DISABILITY INSURANCE - No charge to employee

• Benefit pays 60% of salary at date of disability up to $5,000/month

FLEXIBLE SPENDING ACCOUNT

• Medical and Dependent Care

THE STANDARD SUPPLEMENTAL INCOME PRODUCTS

• Accident Policy and Critical Illness Policy

LEGAL RESOURCES

• A prepaid Legal Resource benefit

ONSITE CHILDCARE AT A DISCOUNTED RATE

• Located at the Community Services building (8190 Port Tobacco Road, Port Tobacco, MD 20677)

HOUSE KEYS 4 EMPLOYEE PROGRAM - Up to a $7,500, 0% interest loan, to be used for a down payment or closing cost toward a new home in Charles County. For eligible full-time employees who are first time home buyers.
EMPLOYEE ASSISTANCE PROGRAM
TUITION REIMBURSEMENT PROGRAM
01
How many years of experience do you have relevant to this position?

• No experience
• 1 year to just under 2 years experience
• 2 years to 5 years experience
• 6+ years experience

02
Please describe your experience working with automated procurement/financial software?
03
Please describe your professional customer service experience.
04
Please describe your experience working with vendors/contractors and locating sources of supply.
Required Question