Address
Form of workThe Seminole County Sheriff's Office is now accepting pre-screen questionnaires for theposition of SENIOR PAYROLL/BENEFITS ANALYST.
This position involves highly skilled work responsible for the coordination and execution of various financial activities, analysis, and reporting focused on employee payroll and benefits.
All pre-screen questionnaires require a NOTARIZEDBackground Waiverincluded in the link provided and are to be uploaded to your pre-screen questionnaire.
PLEASE NOTE: YOU MUST ATTACH A RESUME TO YOUR PRE-SCREEN QUESTIONNAIRE.
Pre-screen questionnaires must be submitted before the closing date of May 5, 2023.
Note: Listed functions, duties, responsibilities and skills are not intended to be all-inclusive and the employer reserves the right to assign additional responsibilities as deemed necessary for the operational efficiency of the Sheriff's Office.
PAYROLL
- Serves as point of contact for employees and management including answering specific payroll requests.
- Reviews timesheet submittals for accuracy, identifies required corrections, and makes corrections, if necessary.
- Reviews requests from employees and enters changes to employee payroll deductions, including changes to, direct deposit information, deferred compensation, retirement classification, and elective insurance costs.
- Receives and reviews all Personnel Action Forms to adjust or correct base pay, as provided by Human Resources, focusing on promotions and transfers. Provides retro pay calculations, as necessary.
- Receives and implements authorizations to adjust supplemental pay, including but not limited to incentive, assignment and hazard pay.
- Reconciles insurance reports to employee payroll record for new hires, as well as voluntary separations or terminations.
- Prepares payroll information for the monthly filing of FRS retirement reports.
- Closely monitors, evaluates, and adds or deletes employee payroll record entries for new hires, as well as voluntary separations or terminations.
- Processes disciplinary rulings as they relate to pay, including suspensions.
- Creates and produces queries, reports, tables, and spreadsheets from the payroll program.
- Processes and assists in preparation of tax documents, including W2, W4, and 941.
BENEFITS
- Reviews employee entries in the BenefitSolver portal for accuracy and implements corrections, as necessary.
- Administers insurance deductions within employee records and makes changes every pay period, as necessary.
- Assists in monthly insurance reconciliation for vendor payments and for the self-insurance fund.
- Assists with annual open enrollment, including employee education, BenefitSolver access, and final reports.
- Assists employees with complex insurance issues and connects them with a third-party administrator to answer questions and ensure the accuracy of their claims.
- Serves as point of contact for employees with benefit questions.
RECORDKEEPING
- Assembles fiscal information for use in payroll preparation.
- Reviews general ledger impact of payroll transactions and prepares journal entries as needed.
- Assists in preparation of monthly financial statements for the self-insurance fund.
- Reviews insurance documentation for completeness and conformity with directives.
- Analyzes payroll and benefit data and makes recommendations for budget purposes.
- Monitors deductions and makes entries in system for payroll requests.
- Recommends procedures and assists in developing forms used in the payroll process.
- Utilizes spreadsheets and other computerized systems for payroll analysis and insurance analysis purposes.
- Electronically saves all payroll and benefit records into the document storage program.
OTHER
- Provides general administrative support to Fiscal Services Division management.
- Develops, communicates, and manages requirements for payroll system and benefits system enhancements.
- Assists with any Financial system upgrades, integrations or conversions.
- Bachelor's Degree in Accounting or closely related field
- Five (5) years' experience as an accountant or in a related position with experience in Payroll administration and processing
- Consideration may be given to equivalent combination of related training, education and experience
- Previous experience with benefits administration is favorable
- Must possess and maintain a valid Florida Driver's License
Regular and prompt attendance is mandatory in the performance of an employee's duties for this position, to include scheduled work hours, and required training activities, calls for mandatory overtime needs and calls for service during times of an emergency.
Knowledge of modern and complex principles and practices of payroll administration, accounting principles, benefits administration, common workplace insurance practices, ethical standards and priorities of governmental accounting. Knowledge of pertinent Federal, State and Local laws, and ordinances and applicable payroll and insurance regulations. Must possess excellent Microsoft Office skills with intermediate-level Excel skills, competent computer efficiency and strong analytical and problem-solving skills. Excellent communication skills (verbal, written and listening) are required to clearly convey information with other departments/divisions, agency offices, and the general public in an effective manner. Ability to lead others at these tasks.
Ability to adhere to prescribed routines and practices; to work independently to achieve accurate and timely end product results; to maintain, organize and assemble data to prepare accurate reports, summaries, and tabulations from that data. Ability to communicate with other departments/divisions, agency offices, and the general public in an effective manner; ability to multi-task; and ability to maintain confidential records and reports.
Ability to train, assign, monitor and review the work of others.
WORKING CONDITIONS
The work environment for this position is in an office atmosphere. Some remote working from home may be available.
PHYSICAL ATTRIBUTES REQUIREMENTS
Mobility-Mostly sedentary work but some standing and walking; constant use of a computer;
Lifting-Able to lift 25 pounds;
Visual-Constant overall vision; constant eye-hand coordination; frequent reading/close-up work;
Dexterity-Frequent repetitive motion and reaching;
Emotional/Psychological- Some public contact; decision-making and concentration;
Special Requirements- Ability to behave respectably and with utmost integrity even when off duty. Some assignments may require working weekends, nights, and/or occasional overtime.
Successful applicants will be required to complete and submit an entire employment application, which will be provided to the applicant by the Human Resources Division. The applicant will then submit to a thorough background investigation, which includes, but not limited to, past employment/education verification, driver license review, credit history, prior drug use history, arrest/conviction record, and computerized voice stress analysis (CVSA) testing. A certified examiner administers the CVSA with questions addressing illegal drug use and general questions of honesty and criminal history. Any dishonesty or deception on the Pre-Screen Questionnaire or Employment Application will disqualify your application.
The background investigation process may take 3-6 months depending upon the complexity of the applicant's background. Applicants selected for employment will be provided a conditional offer and required to submit to a medical examination with drug screening.
Candidates must also comply with the Agency's current Tattoo and Body Ornamentation Policy. A copy of General Order 28 - Dress and Appearance can be accessed here. An applicant's tattoos and body ornamentation must be disclosed at the time of application and will be documented as part of the agency's review process, even if otherwise meeting the Agency's policy.
Applicants not selected for employment will receive notification from the Human Resources Division, to include justification based on the following disqualifiers: negative background, failure to meet minimum qualifications as outlined in the specific job description, or any additional information discovered during the interview process. Applicants will be eligible to reapply with the Seminole County Sheriff's Office after one year from date of notification.
Candidates must also comply with the Agency's current Tattoo and Body Ornamentation Policy. A copy of General Order 28 - Dress and Appearance can be accessed here. An applicant's tattoos and body ornamentation must be disclosed at the time of application and will be documented as part of the agency's review process, even if otherwise meeting the Agency's policy.
Applicants not selected for employment will receive notification from the Human Resources Division, to include justification based on the following disqualifiers: negative background, failure to meet minimum qualifications as outlined in the specific job description, or any additional information discovered during the interview process. Applicants will be eligible to reapply with the Seminole County Sheriff's Office after one year from date of notification.
Unclassified Position
Please direct any questions to:
Seminole County Sheriff's Office
Human Resources Division
100 Eslinger Way
Sanford FL 32773
joyjackson@seminolesheriff.org
(407) 665-6499
Please direct any questions to:
Seminole County Sheriff's Office
Human Resources Division
100 Eslinger Way
Sanford FL 32773
joyjackson@seminolesheriff.org
(407) 665-6499
The Seminole County Sheriff's Office is committed to a diverse work force, is a drug free workplace and is an equal opportunity employer. We strongly support our military veterans and their families, and encourage them to consider applying to agency job announcements for which they may qualify. Preference-Eligible Applicant service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority and are encouraged to apply for the positions being filled. Additionally, certain Preference-Eligible Applicants may also be eligible to receive waivers for postsecondary educational requirements in employment.
Employment Type: FULL-TIME
