Senior Payroll Specialist

POSITION

Current HR is seeking a full-time Senior Payroll Specialist (i.e. Payroll Expert) to coordinate daily payroll-related functions, including the processing of client payroll, submitting daily bank files, and assisting clients with timekeeping issues. This position will assist with payroll tax handling and remittance. The Senior Payroll Specialist must be analytical, methodical, and organized with experience in payroll administration and a knowledge of multi-state payroll regulations. 

This position is responsible for ensuring client satisfaction with payroll services and will work directly with clients to assist with their payroll processing needs. The Senior Payroll Specialist maintains ongoing relationships with client contacts and acts as a point of contact for payroll services. This individual will work collaboratively with internal partners to ensure quality customer service and payroll support.

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WORK TYPE

This is preferably a hybrid position based in Fort Wright, KY. For purposes of team member interactions, the selected individual will be expected to report onsite to our Fort Wright office on Tuesday and Wednesday of each week but can work the remaining scheduled days remotely. However, a non-local candidate may be considered for remote work, based on experience and qualifications.

JOB DUTIES

• Responsible for assisting with operations of the payroll department, including processing payroll transactions, such as salaries, benefits, garnishments, deductions, taxes, and third-party payments.
• Process payroll for clients including maintenance of child support garnishments, benefit contributions, payroll taxes, and other deductions as necessary.
• Assist the Payroll Director with creating or updating written payroll process documentation.
• Assist clients with processing of payroll changes (i.e. new hires, terminations, raises).
• Ensure timely and accurate entry of data pertaining to individual employee payroll records.
• Ensure payroll records, data, and reporting are compliant with federal, state, and local rules, and regulations.
• Keep up to date on all federal, state, and local regulations through continual self-driven research, as well as attending webinars and APA meetings.
• Maintain and update all employee payroll information as necessary, while also ensuring the accuracy and confidentiality of such records.
• Assist with processing all monthly, quarterly, and annual federal, state, and local payroll reports and filings, including Forms W-2, 1095, and 8922.
• Assist with processing payroll tax deposits.
• Import employee time and attendance data from timeclocks into the HRIS/payroll system, checking for errors and needed corrections.
• Prepare occasional reports for employee benefit vendors including workers’ compensation, 401(k), etc.
• Coordinate problems regarding payroll discrepancies with clients and Payroll Director.
• Collaborate with team members to onboard and train new clients on processes pertaining to the payroll/HRIS system.
• Provide prompt, courteous, and efficient customer service via phone or email to clients and employees who have questions regarding their pay, deductions, or the payroll process.
• Assist clients and staff in interpreting and applying payroll and benefit laws, rules, regulations, policies and procedures.
• Answer inquiries from internal and external stakeholders, resolve problems, and recommend solutions. Refer clients and co-employees to other appropriate resources as necessary.
• Assist with providing data for auditors, and local, state, or federal agencies.
• Respond to verification of employment requests.
• Research payroll and benefit recordkeeping issues and perform appropriate action as needed.
• Respond to general questions regarding leave, benefits, and retirement.
• Provide detailed information in oral or written form on payroll issues.
• Assist clients with payroll processing issues, including communication of payroll information.
• Assist in the development of new payroll procedures and client communication processes as needed.
• Other job-related duties as assigned.

KNOWLEDGE/SKILLS/ABILITIES

• Advanced knowledge of payroll processing.
• Intermediate knowledge of payroll tax administration.
• Understanding of wage and hour laws.
• Organization and attention to detail.
• Excellent analytical and problem-solving skills.
• Familiarity with payroll software.
• Excellent oral and written communication.
• Exceptional customer service skills.
• Excellent time management skills.
• Understanding of basic mathematical and accounting concepts.
• Ability to read and comprehend instructions.
• Strong sense of ethics.
• Familiarity with Microsoft office suite of products.

QUALIFICATION REQUIREMENTS

• Bachelor’s degree preferred. Minimum of an associate degree in business, accounting, finance, or other related field required. Consideration may be given to a candidate with experience in lieu of a degree.
• 4 years of payroll experience preferred, with 2 years of direct experience handling multi-state payroll.
• Prior PEO or outsourced payroll experience strongly preferred.
• FPC or CPP designation preferred, or desire to obtain.
• Experience with MasterTax or Asure PTM strongly preferred.
• Knowledge of and experience with PrismHR strongly preferred.
• Must have competence in word processing such as Microsoft Word, and general computer usage.
• Must be a self-starter, motivated, well-organized, and willing to learn new skills.
• Able to be analytical and investigative with regards to payroll issues.
• Must adhere to confidentiality policy.
• Must have intermediate to advanced experience with Microsoft Excel.
• Must successfully pass a pre-employment drug screening and be willing to submit to a criminal background check.

COMPENSATION

In the spirit of pay transparency, we can share that the pay range for this position is $50,000-60,000 annually, commensurate with experience. Please keep in mind that this range is the base pay only and does not consider other components that make up the total rewards package for the position. If you are hired, your overall compensation will be determined based on factors such as geographic location, skills, education, and/or experience which may result in total compensation outside of this range.

COMPANY OVERVIEW

Current HR is an innovative organization looking to change the way businesses manage human resources and payroll administration. At Current HR, we believe that our employees are our greatest asset. We strive to create an environment that is welcoming, entrepreneurial, inclusive, and rewarding. Join our team today and help us build something meaningful. But first, here’s a little more information about what we do.

Current HR is a Professional Employer Organization or "PEO." PEOs partner with companies to provide a comprehensive suite of HR outsourcing services that help organizations manage human resources, employee benefits, workers’ compensation, payroll, and regulatory compliance. We help businesses maintain compliance and implement up-to-date human resources solutions by providing cutting-edge technology and the best human resources expertise in the industry. We make it easier for our clients to have employees, so they can focus on running their business!

BENEFIT PROGRAM

Featured benefits for full-time team members include:

• Health, dental, and vision insurance
• Life and disability insurance
• Critical illness, accident, and hospital indemnity insurance
• Pet insurance and pet discount program
• EAP
• HSA with employer match
• 401(k) plan with employer match
• Generous paid time off
• Paid parental leave
• Generous holiday schedule
• Hybrid work schedule

Equal Opportunity Employment

Current HR provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the organizations comply with applicable state and local laws governing nondiscrimination in employment in every location in which it has operations. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and compensation.

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