Address
Form of workProvide independent and accurate full-cycle grants management support to the Director of Research Finance and investigators of Neurology Research. The position demands a high level of responsibility with minimal supervision, great communication and customer service skills, and excellent prioritization in a fully remote environment. The right candidate will be a professional, thoughtful, and responsive leader and agile decision-maker maneuvering a fast-paced, complex academic medical environment.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
RESPONSIBILITIES:
1. Support the grant proposal and reporting process throughout all stages of the research grant life cycle
2. Prepare and assist with grant application submissions:
a. Reading and understanding sponsor guidelines. Sponsors include and are not limited to NIH, NIA DoD, foundations, international agencies, industry companies
b. Preparing budgets with input from investigators
c. Completing institutional sponsor forms
d. Providing feedback to investigators on regulatory and procedural aspects of a grant
e. Liaising with Mass General Brigham (MGB) Research Management, Mass General Hospital and Brigham and Women's Hospital central compliance office, on proposal review and complexities
f. Working within institutional and sponsor deadlines
3. Maintain familiarity with sponsors (e.g., NIH) and Mass General Brigham Research Management policies and procedures
4. Maintain working knowledge of federal Human Subjects System (HSS) and Clinical Trials.gov to assist with entry and troubleshooting of clinical trials and human subjects data
5. Maintain working knowledge of electronic publications systems (e.g. PubMed Central, MyNCBI, SciENcv and other repository tools for investigator management of publications and research curriculum vitae collection) to assist administrative assistants and managers as needed for up-to-date data.
6. Prepare contract requests and billing agreements as needed in coordination with Research Finance; assist with contract billing and receivables
7. Verify research compliance with specific areas (human subjects research, cost shares, travel policies)
8. Process research financial transaction activities (Payroll/Travel/Journal Entries/Check Requests)
9. Generate financial reports, present updates, update tracking sheets, and conduct financial analysis
10. Manage salary allocations across budgets and grants, maintain system financial records for all personnel within the respective portfolio
11. Address fiscal and compliance institutional requirements for investigators and all accounts within portfolio, such as Effort Certification Reports (ECRs), financial status reports, Research Performance Progress Reports (RPPRs), Just-in-Time and other reporting as requested within the portfolio, and as needed to support the team in an oversight capacity
12. Ensure timely, compliant closeout of all expiring projects within portfolio
13. Partners with lab directors, key research project leaders and other senior research administrative leaders to ensure proper, compliant planning for the use of research and sundry fund resources
14. Develop monthly reporting on budgets, current and projected expenditures and analytic tools for PIs and leadership
15. Reconcile accounts and resolve financial discrepancies
16. Work with MGB Research Management, Clinical Trials Office (CTO) and Innovation offices to manage lifecycle of research grants and contracts
17. Work with lab staff and faculty, and Finance and Administration to manage joint grants, resources, and subcontracts
18. Assumes additional responsibilities as assigned (e.g. participation in formal internal audits)
DEPARTMENTAL and INSTITUTIONAL CONTRIBUTIONS
Serve as liaison between PIs and Research Management/Finance/PCTO/Innovation/Compliance offices to ensure proper grant management.
Provide management with suggestions/best practices/information to improve efficiency of department procedures and responsibilities based on experience.
Participate in internal and external workgroups as assigned to improve research management systems and SOPs.
Performs all other duties and responsibilities as directed.
QUALIFICATIONS:
1. Bachelor's degree in business, finance or related field required
2. Highly proficient in Excel spreadsheets and formulas as well as proficient in Macintosh/PC hardware and office software environments
3. Working knowledge of DHHS grant and accounting policies
SKILLS/ABILITIES/COMPETENCIES REQUIRED:
1. Required proficiency with Mac and Windows office environments and ability to learn new systems efficiently. Must have intermediate level skills for commonly used computer programs, such as MS Word, Excel, PowerPoint, database programs, Adobe Acrobat.
2. Ability to quickly familiarize self with new sponsor terms for immediate application
3. Excellent reading comprehension and strong, accurate quantitative abilities
4. Resourceful and resilient
5. Ability to set priorities, coordinate multiple tasks, follow through and meet deadlines independently exercising excellent organization, professionalism, discretion and confidentiality
6. Good business writing skills and application of correct grammar, spelling and punctuation
WORKING CONDITIONS:
1. Variable workload in fast-paced environment may cause frequent interruptions and the need to shift from task to task prior to completion. Often work under time pressures and tight deadlines.
2. Work will be conducted in a fully remote environment.
3. Remote environment must be conducive to a professional work environment during normal business hours.
