Senior Fiscal Analyst - Senior Payroll Accountant

RESPONSIBILITIES

• Payroll Reconciliation and Recording - reconcile payroll data for assigned courts, provide accounting and consulting services, and ensure data accuracy and consistency.
• Complete a payroll file reconciliation to ensure payroll data is mapped to the applicable Chart of Accounts for payroll cash, benefits liabilities, and Personal Services expenditure accounts.
• Quality Control - audit payroll data for all 58 trial courts to ensure Payroll Financial Services (PFS) staff are completing tasks by following the work standards established for the unit.
• Identify reports to use and analyze data looking for irregular activities including incorrect journal entries and abnormal account balances.
• Subject Matter Expert - provide business, functional, and basic technical expertise to trial courts and TCAS units on complex payroll and tax accounting issues; serve as the PFS unit point of contact for internal and external customers.
• Analyze applicable federal, state, and local laws, codes, regulations, and/or Governmental Accounting Standards Board (GASB) rules as they relate to accounting for payroll, taxes, benefits, and reporting.
• General Ledger Accounts Maintenance and Benefits Reconciliation - for assigned trial courts monitor, analyze, and reconcile general ledger accounts for liabilities, net pay, benefits, vendor payments, employee accounts receivable, and review of trial balances.
• Review general ledger liability, cash, and accounts receivable accounts for variances between payroll files, vendor payments, employee collections, and banking entries.
• Payroll Tax Services for California and other states - for assigned Phoenix HR/Payroll trial courts process California taxes and for all trial courts with employees locate outside of California process out of state taxes.
• Payroll Tax Deposits - reconcile for each payroll processed and remit payroll taxes by the established tax authority due date using the Bank of America Tax Express system.
• Assist Fiscal Supervisor with inquiries, conduct research, and act as back up, as needed.
• Review report requests and identify appropriate method for extracting and compiling data (e.g., Public Access to Judicial Administrative Records (PAJAR), management reports, etc.).
• Assist Payroll Leads with complex payroll and tax accounting issues, employee payment processing, and banking services tasks.
• Research and analyze issues, determine appropriate resolution (i.e., system or manual correction).

Other Duties and Responsibilities:

• Complete required training hours bi-annually

Working Conditions
The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In Sacramento, the office is minutes from downtown, just north of Discovery Park.
The successful candidate will be expected to work in the Judicial Council's Sacramento office.
Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

• SENIOR FISCAL ANALYST

Additional Documents

• Job Application Package Checklist

Position DetailsJob Code #:
JC-403606
Position #(s):
156-100-3512-XXX
Working Title:
Senior Fiscal Analyst - Senior Payroll Accountant
Classification:
SENIOR FISCAL ANALYST$7,485.00 - $11,228.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
To complete an online application, go to job opening # 6101 at https://www.courts.ca.gov/careers.htm
OVERVIEW
The Judicial Council of California is accepting applications for the position of Senior Fiscal Analyst in the Payroll Financial Services unit for the Branch Accounting and Procurement (BAP) office.
The Senior Fiscal Analyst works independently with minimal supervision within the Payroll Financial Services (PFS) unit, supporting the 58 trial courts of California including assignment to one full service and one complex court. This position is considered a unit lead and subject matter expert. This incumbent will perform a variety of complex payroll accounting analysis to provide guidance to the PFS unit staff for all areas of post-payroll, research, law changes, payroll inquiries, and business process changes, etc. The Senior Fiscal Analyst will handle all out of state tax activities including gathering requirements, research and interpreting tax laws, validating system configuration, identifying the impact to business processes, and making recommendations. This position assists the PFS staff and the trial courts with data accuracy, consistency, and compliances with federal, state, and local government laws. This incumbent will develop and maintain relationships with stakeholders, such as, BAP TCAS units, JCC offices, and various levels of court staff. In addition, the Senior Fiscal Analyst helps the Fiscal Supervisor to implement the objectives, procedures, business processes, and internal controls of the unit, and provides expert payroll accounting advice to courts and internal staff.
Department Website: http://www.courts.ca.gov/careers
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 12/5/2023
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Judicial Council of California
Attn: Sandra Grace
455 Golden Gate Avenue
San Francisco , CA 94102-3688
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable QualificationsIn addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE
Bachelor's degree, preferably in business, finance, accounting or a directly related field, and four (4) years of professional experience in accounting, financial analysis, budgetary, or contract administration/procurement.
Possession of a bachelor's degree in a directly related field such as accounting, finance, business, etc., may be substituted for one of the years of required experience. An additional four years of professional experience in the assigned function as noted above may substitute for the bachelor's degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.
OR
Juris doctor, master's of business administration, or master's degree in a directly related field for the assigned discipline such as finance, contract administration or accountancy, and one (1) year of
experience as identified above.
OR
One year as a Fiscal Analyst, in the assigned field, with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of a Fiscal Analyst in a California Superior Court or California state-level government entity.
Desirable Qualifications:

• Advanced payroll and tax accounting knowledge.
• Strong analytical skills reviewing general ledger accounts in an integrated payroll and financial system.
• Ability to analyze, interpret, and apply payroll rules, tax legislation, and Memorandums of Understanding.
• Ability to interact professionally at all levels with internal and external customers.
• Exceptional written and verbal communication skills.
• Proficient using Microsoft Office Suite, specifically Word, Excel, PowerPoint, Teams, and SharePoint.

OTHER
Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
Benefits
HOW TO APPLY
This position is Open Until Filled and requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by December 05, 2023 .
To complete an online application, go to job opening # 6101 at https://www.courts.ca.gov/careers.htm
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.
PAYMENT & BENEFITS
$7,485 - $11,228 per month
(Starting salary will be $7,485 per month)
Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Cassandra Ramirez
(415) 865-4372
Cassandra.Ramirez@jud.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sandra Grace
(415) 865-8944
Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Supplemental Questionnaire
The Judicial Council of California Is an Equal Opportunity Employer.
Supplemental Questions
To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

Please describe any skills, experiences, and trainings you would bring to the Phoenix Financial Services unit.

To complete an online application, go to job opening # 6101 at https://www.courts.ca.gov/careers.htm
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.