Senior Financial Analyst, Gifts And Grants

Category:: Education
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Department:: Business Office
Locations:: Newport, RI
Posted:: Feb 15, 2024
Closes:: Open Until Filled
Type:: Full-time
Position ID:: 172698

About Salve Regina University:

Salve Regina University, ranked as one of the most transformative colleges in the United States by Money Magazine, is a comprehensive Catholic University located in the scenic coastal community of Newport, Rhode Island. The University's commitment to academic success and personal discovery extends beyond its historic campus into a dynamic world where the application of higher thinking and skill are most valued. Salve Regina offers bachelor's and master's degree programs, graduate certificates, and doctoral programs in humanities, international relations and nursing. Enrollment includes more than 2,600 undergraduate and graduate students from across the U.S. and around the world.

Job Description:

***This position is eligible for up to two days remote work per week.

BASIC FUNCTION:

The Senior Financial Analyst, Gifts and Grants assists University faculty and staff primarily with accounting and compliance for restricted funds, namely post-award activities for Gifts and Grants, from gift receipt and award issuance to close out. Additionally, this role manages the billing, and accounting records for Gifts and Grants as well as reviews project activities for compliance with donor requirements and granting agency guidelines. The Senior Financial Analyst also reviews, prepares and submits periodic financial reports in accordance with stated requirements and in conjunction with audits, in accordance with Uniform Guidance and generally accepted accounting principles. Assist Controller with financial analyses as appropriate.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Gifts:

• Ensure University Gifts and related expenditures are recorded properly to the University's accounting records and are reconciled on a regular basis. This process may also include setting up general ledger accounts to track restricted funds, reviewing gift restrictions and donor intentions and preparing periodic financial reports.
• Take the lead with the Advancement office to reconcile accounting records to Advancement gift records on a regular basis.
• Take the lead with the Advancement office to track pledges on a regular basis. Prepare related audit schedules in support of the year end audit.
• Work with the Bursar's office and the accounting staff to ensure all gifts are posted timely and accurately.
• Update gift related reports and schedules for the Business Office and University community needs throughout the year.

Sponsored Projects (Grants):

• Perform all aspects of post award financial management of sponsored projects for a varied portfolio of awards, including financial reporting, monitoring expenditures, issuing invoices, processing draws and coordinating any related audit activities using knowledge of grant management rules and regulations, technical expertise and analytical skills. This process will include setting up grant general ledger accounts.
• Administers moderately complex awards, taking into consideration Principal Investigator's (PI's) needs, and proactively identifying any special considerations. Work collaboratively with PI and other University staff on post award management activities.
• Reviews new sponsored projects accounts for financial provisions including but not limited to cost sharing, billing, and reporting deadlines.
• Ensure all expenditures on awards are appropriate, allocable and reasonable, and within Salve Regina University policies, Uniform Guidance (where applicable) and sponsor standards.
• Complete post award close out activities including but not limited to ensuring the award is billed and collected in full and reports are issued. Completes drawdown of funds from grantor portals where required.
• Serve as trainer to the University community on grant and compliance related matters.
• Focus on more complex compliance issues such as effort reporting and cost share obligations.
• Prepare grants reports for the Business Office and University community to track grant activity.

Other:

• Perform fiscal financial analysis and reconciliations as appropriate.
• Establish regular communication with University faculty and staff in the management and monitoring of Gifts and Grants, as needed.
• Take a leading role in development of procedures, forms, training, and monitoring compliance.
• Take lead role in system related implementations, participate in system testing, troubleshooting issues to improve business processing and operational efficiency.
• Continuously identify and improve efficiencies by recommending modifications to business processes and/or system configurations.
• Work closely with Accounting Operations team with the preparation and reporting of the monthly financial statements.
• At the direction of the Chief Financial Officer and/or Controller, assist with special projects.

OTHER DUTIES AND RESPONSIBILITIES:

• Participate in annual financial statement audit, to include but not limited to preparation of annual SEFA report, gifts analyses and workpapers, pledge analyses and workpapers and related footnotes.
• Assist other Business Office functional areas as needed.
• Perform other duties as assigned by AVP/Controller and Chief Financial Officer.

LICENSES, TOOLS, AND EQUIPMENT:

N/A

ENVIRONMENTAL CONDITIONS:

The incumbent is not substantially exposed to adverse environmental conditions.

Requirements:

Minimum qualifications:

• Bachelor's degree from a four-year college or university.
• 5 years of experience with restricted funds (Gifts and/or grant accounting) and financial administration.
• 5 -7 years of progressively responsible experience in financial administration.
• Ability to work as part of a team and independently as needed to achieve goals and tackle problems.
• Ability to track multiple concurrent projects and tasks.
• Strong analytical skills and problem-solving skills, with the ability to change and adapt as needed.
• Proficiency with Excel, Word, Outlook, and accounting software.
• Demonstrated proficiency in understanding and interpreting financial information and reports.
• Outstanding communication skills (both oral and written) and interpersonal skills.
• Demonstrated ability to communicate clearly and positively in a diverse environment.

Preferred qualifications:

• Bachelor's degree in accounting, finance, business or related field
• Over 5 years of experience with restricted funds (Gifts and/or grant accounting) and financial administration.
• Over 7 years of progressively responsible experience in financial administration.
• Demonstrated knowledge of federal agency(ies) financial administration; experience with Uniform Guidance.
• Demonstrated experience with business process analysis and improvement.
• Experience in a higher education setting.
• Experience with Ellucian Colleague financial system.
• Demonstrated interest in learning new programs, processes, and software.

Additional Information:

Salve Regina University offers generous benefits to eligible employees including (waiting periods apply):

• health, dental and vision coverage available on the first of the month following date of hire
• 403(b) retirement plan through TIAA with employee and employer contributions as well as access to advising services
• long-term disability coverage
• employer-paid life and AD&D insurance
• up to 100% free tuition at Salve for eligible employees and qualified dependents
• robust wellness program and free access to the on-campus Fitness Center

Other available benefits include:

• supplemental life insurance for employees and dependents
• supplemental insurance coverage through Aflac
• Tuition Exchange scholarship program. Application available for qualified dependents of eligible employees working full-time
• discounted pet insurance through ASPCA
• student loan forgiveness assistance program (SAVI)
• discounted auto and home insurance through Liberty Mutual
• employee Assistance Program through Coastline EAP
• flexible spending health and dependent care accounts
• health savings accounts
• 529 collegebound saver program

For more detailed information on Salve's benefits, visit https://salve.edu/human-resources/benefits.

Salve Regina University strives to cultivate belonging values through diversity, equity inclusion in order to foster a welcoming culture for our staff, faculty and students, as well as the wider community. Salve Regina University embraces all people with grace. No matter the path traveled to get here, the University acknowledges that many identities will intersect. Salve Regina belongs to all in its community.

Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify. (Spanish)

URL: www.salve.edu