Senior Event Planner

We’re in the business of Good.

Lions Clubs International is the largest service club organization in the world. Our 1.4 million members are serving locally and globally to help take on some of the biggest challenges facing humanity.

Every Lion and club are supported by our international association. More than 300 Lions International staff members are constantly working on tools and technology to enhance Lions’ service. When caring people join together, roll up their sleeves and take action to make their community better, it’s an incredible feeling for everyone involved.

Here's how you can help. We are currently looking for a Senior Event Planner to join our team and rise to the challenge of empowering service.

Position Highlights:

The Senior Event Planner is responsible for planning, coordinating and executes the logistics for the annual international convention, educational seminars and meetings. Responsibilities include management of convention center and arena logistics, catering, AV production, freight, exhibit hall / general service contractors, temporary personnel, and other projects as determined by the Department Manager.

What You’ll Do:

• Conducts complex event management under minimal supervision and with wide latitude for independent judgement.
• Manages all logistical components of the annual international convention which hosts 12,000-18,000 attendees over (6) days in a different international city, each year.
• Writes detailed RFPs as assigned annually for the required services that go out for bid including AV, general services contractor, translation, freight logistics, printing, and more. Analyzes bids, negotiates, to help determine which vendor would be the best selection to meet our needs.
• Analyzes convention center and arena venues to determine best assignment of space for all official convention events including general sessions, seminars, catered functions, registration and exhibit halls.
• Manages catering for numerous large-scale functions, ensuring appeal to a global audience with special dietary requirements within budget parameters.
• Ensure event project timelines are communicated to internal and external partners and kept up to date, year over year.
• Responsible for delivering objectives within budget and ensuring project timeline is progressing, monitoring tasks and workload amongst team.
• Provides superior customer service and support to Senior Leaders on planning and execution of events.
• Conducts regularly scheduled status meetings from pre-launch through operation, and ongoing programs/events, with client and project teams.
• Conducts pre- and post-meeting briefings with suppliers and facility providers.

We’re Looking for Someone With:

• Bachelor's degree in hospitality management, public relations, business, event planning or equivalent experience
• Experience managing international events with more than 10,000 attendees.
• Experience working in a convention or convention hotel setting.
• Five to seven years’ experience in meeting planning or equivalent combination of education and experience; international convention and trade show experience is a plus.
• CEM or CMP designation a plus.

Why You’ll Love Working Here:

Lions Clubs International has excellent benefits for you and your family. We believe in a balanced work-life and have programs and benefit plans to support our employees, such as:

· Three weeks paid time off plus time off for volunteering

· Flexible and hybrid work schedules

· Comprehensive medical, dental, vision, and life insurance plans

· Flex spending accounts for medical and dependent care

· 401K with employer match

· Reimbursable training

· Casual dress

Diversity, equity and inclusion are at the core of who we are. Diverse and inclusive teams have a positive impact on the work we do, and we know that having varied perspectives helps generate innovative ideas to solve complex problems in an ever-changing world.

Lions Clubs International Is an Equal Opportunity Employer

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