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Form of workThis position offers some flexibility of office location within the hybrid work model currently being observed.
The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves, where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas.
The Senior Budget Analyst assists the Budget Director and Chief Financial Officer (CFO) in analyzing agency program and policy functions for budget implications. They ensure EEC's financial accountability through coordination of accounting, contracting, and policy functions and conduct fiscal and policy analyses on EEC administration and programs. They make recommendations in the development of new programs and policies, ensure resources and contracts are allocated and tracked properly and coordinate necessary data sharing with EEC units. They will provide financial management and oversight over the ISAs between EEC and other Massachusetts agencies in relation to federal funds.
The Senior Budget Analyst is responsible for the management, development, tracking and analysis of expenditures across EEC's Federal Grants, trust accounts and capital. The Senior Budget Analyst is responsible for conducting and maintaining updated federal spending projections based on grant mission and regulations to maximize expenditures for those Federal Grants.
The Senior Budget Analyst integrates department policy and trends into forecasts, communicating changing policies with external and internal shareholders, collaborating with professional and policy staff of other state legislative and executive agencies in developing forecast models and assumptions, and presenting forecasts and policy impacts on such Federal Grants. The Senior Budget Analyst works interactively with other units within the Department as well as outside the department like the Comptroller's office (CTR), Executive Office of Health and Human Services (EHS) and outside vendors for federal reconciliations and spending to support programmatic expenditures across agency priorities and initiatives. The Senior Budget Analyst synthesizes information from the Department's IT, Policy, Family Access and Engagement, and Legal units to develop and communicate on the Department's spending priorities.
The Senior Budget Analyst works with federal agencies, such as the Administration for Children and Families (ACF), to ensure federal draws are accurately processed through the state's accounting system and reported correctly through the federal reporting systems such as Payment Management System. The Senior Budget Analyst with work directly with the CTR office and program leads with any federal grant set ups such as program codes or activity codes.
The Senior Budget Analyst will support the Budget Unit with the development of spending plans and maintenance budgets for accounts in their portfolio. They will provide federal updates to EEC Leadership, EHS Federal Revenue, Executive Office of Administration and Finance (ANF), House and Senate Ways and Means, and provide resolution to questions that arise in relation to Federal Grants such as Child Care Development Block Grant and Transitional Aid for Needy Families. They will be responsible for updating, maintaining, and submitting the routine reports, and any other related reporting for federal expenditures.
Key Responsibilities:
Federal Grants Maintenance
Develop, track, and revise federal budget forecasts which involves incorporation of policy changes into the forecast assumptions, and communication between various stakeholders in the forecast process.
Work in collaboration with other units in the department on strategic planning, facilitating budget expenditures, and supporting program development in alignment with EEC mission and federal grant policy.
Performs federal draw and account reconciliation to ensure the state and federal accounting systems align.
Oversees and completes all administrative responsibilities required for the accounts overseen by the Senior Budget Analyst.
Maintains payroll on Federal Grants and performs indirect draw submissions to CTR.
Reporting
Routinely review expenditures through MMARS and provide updates to the monthly federal reports to Program Leads, as well as EEC Leadership, EHS Federal Revenue, ANF, HWM and SWM upon request
Work with Federal Agencies such as ACF to ensure all federal reports are submitted accurately
Research & Analysis
Facilitate, coordinate, and manage a range of data analysis functions and activities related to expenditures, outcomes, and impact.
Monitor and evaluate the validity of the department's data and policy adjustments on federal regulations and analyze and present impact of agency initiatives on federal accounts.
Provide research support to departmental leadership and staff and help to identify opportunities for strategic innovation and policy development.
Stakeholder Engagement
Provides EEC agency responses to information requests from the Federal Revenue Unit at EHS, PCG, Executive Office of Administration and Finance and legislative Committees on Ways and Means on matters related to Federal Grants.
Develop and maintain strong relationships with officials from other state and federal agencies and convene meetings to build and strengthen existing and new partnerships.
Other duties as assigned
Preferred Qualifications:
Bachelor's degree in public policy, government, economics, or a related field
At least five (5) years of experience working in positions focused on budget, public policy, or a related field
Knowledge of and experience in state government policy development
Familiarity with the state budget process
Experience in facilitating meetings and collaborating with a wide range of internal and external stakeholders
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community on a range of complex and technical issues
Ability to perform high quality, objective research, and data analysis to support policy or budget-related decision-making
Results-oriented professional with a demonstrated ability to take initiative and work independently
Ability to work in a fast-paced environment and excel at multi- tasking without sacrificing attention to detail
Commitment to being part of a learning organization and team and willingness to contribute at all levels to ensure successful implementation
Intellectual curiosity, creativity, flexibility, and a proactive approach to problem-solving
Advanced computer skills, particularly in Microsoft Word, Excel, Access
Travel may be required for this position.
Questions regarding this position or the application process should be directed to Dawn.E.DeRoche@mass.gov
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results) or (B) any equivalent combination of the required experience and substitutions below
Substitutions:
I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.
II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.
III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.
IV. A Doctorate degree in a related field may be substituted for the four (4) years of the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
