Address
Form of workAt the Obama Foundation, we are guided by a core belief: that ordinary people working together can change history. Our mission is to inspire those people to take action, empower them to change their world for the better, and connect them so they can achieve more together than they can alone.
We were founded by community organizers, so when we seek change, we do it by bringing people together.
That approach begins at home, on the South Side of Chicago, where we are building the Obama Presidential Center. The Center represents a historic opportunity for Chicago: a chance to build a world-class museum and public gathering space that celebrates our nation's first African American President and First Lady, steps away from where he began his career, where she was raised, and where-together-they made their home.
But that approach extends to all our work, whether it's holding leadership training sessions in communities throughout the U.S., bringing local leaders together in countries around the world, working to support the global education of girls, or ensuring young men of color have pathways to opportunity.
As President Obama has said, "we cannot solve the challenges of our time unless we solve them together." So join us.
For more information, please visit www.obama.org.
Purpose of the Role
The Senior Associate of the Master Schedule for the Obama Presidential Center (OPC) will oversee the management and integrity of space utilization across the campus, supporting the Revenue and Programming Teams in delivering streamlined and mission-oriented service to visitors. This position will collaborate daily with multiple departments, coordinating logistics to ensure operations, policy and procedures compliance and revenue optimization for the team.
As the Senior Associate, Master Scheduler, you will be reporting directly to the Senior Manager of Contract Revenue.
Core Job Responsibilities
- Develop and implement a campus-wide scheduling system to book space for events, tours, field trips, and onsite programming.
- Manage and maintain reservation systems for campus-wide processes, communicating with external stakeholders as needed.
- Manage utilization of space and be involved with strategy of use to ensure revenue generation, programming, and internal event needs are met.
- Balance priorities across a wide range of stakeholders to engage a diverse audience while fulfilling contractual commitments.
- Oversee and conduct weekly Banquet Event Order (BEO) meetings: ensure all BEO's are published, confirm no duplicate room use occurs or lack of room reservations occur.
- Collaborate with various OPC teams including Operations, Security , Visitor Experience, Programming, and other Museum services.
- Perform other duties as assigned.
Key Deliverables / Outcomes
- Implement and manage scheduling software to account for space use across the campus including but not limited to the Museum, Forum public spaces, restaurant and cafe, library, Athletic Center, garden and classroom, and green spaces.
- Build and maintain a working knowledge of OPC programming, exhibits, and events to understand team priorities and proactively forecast utilization strategies. Work directly with various teams to proactively reconcile schedule conflicts or anticipated barriers to service delivery.
- Manage the development of long-term schedules in addition to day-to-day operations, creating a framework to address both "big picture" and nuanced priorities.
- Cater to both large and small scale engagements, monitoring the schedule to ensure accessibility for groups of all sizes.
Required Qualifications
- Experience managing multiple priorities and project timelines effectively, with the ability to creatively maximize team assets .
- Exceptional communication and interpersonal skills.
- Strong problem solving skills while working in a fast paced environment.
- Proficient in utilizing technological solutions such as Google Sheets, Excel, and tracking mechanisms for scheduling frameworks and creating presentations.
The salary range for this role is between $67,165 and $83,980.
Don't check off every box in the requirements listed above? Please apply anyway! Studies have shown that marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification. The Obama Foundation is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging - so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!
In the interest of employee health and safety during the pendency of the COVID-19 global pandemic, the Obama Foundation is requiring that all prospective employees present proof that they are fully-vaccinated against COVID-19, or seek a reasonable accommodation for religious or medical reasons, prior to their first day of employment.
Equal Opportunity Employer
The Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at careers@obama.org if you require a reasonable accommodation to complete this application.
