AddressAs the Senior Administrative Clerk in the Procurement Center you will work collaboratively with departmental faculty, staff, students, and other business units or areas within the Department of Chemistry performing high level business functions to support the procurement process for financial units. You will be responsible for and serve as unit key point of contact of all procurement related guidelines, policies, and procedures ensuring the correct processes are followed. This position is responsible for placing and receiving orders in University procurement system, requesting new/change vendor updates, entering direct payments, keying work orders, processing cash and check deposits, and reconciliation of departmental purchasing cards. You will serve as a point of contact for all procurement and other related questions while assisting departmental faculty, staff, and students with procurement needs, and may serve as back up for the procurement manager as appropriate.
This is a hybrid position where you will be expected to be on campus up to 3 days a week.
Education and Experience:
- High School Degree or GED
- Four (4) years of experience as an account clerk, or in bookkeeping, business or related experience required
- Experience with procurement
- Must have experience in providing a high level of customer service
Preferred:
- Associate’s degree
- Two (2) years of University business office experience
- SAP, SuccessFactors, and billing/collections experience
Skills Needed:
- Demonstrated ability to identify problems, analyze information and implement solutions
- Working knowledge of procurement processes, services, and forms
- Capable of taking initiative, assuming responsibility, maintain quality standards and handling confidential information with discretion
- Strong organizational and time management skills with emphasis on accuracy and attention to detail
- Must be extremely flexible and adaptable to constantly varying work environments and with limited daily supervision
- Demonstrated ability to analyze, interpret and implement policies and procedures
- Proficient with personal computer and related software (Microsoft Excel, Outlook, database, internet, etc.)
- Ability to:
- influence and build work relationships among a diverse workforce at all levels
- handle interruptions while meeting deadlines with accurate results and providing exceptional customer service
- problem solve and analyze complex issues
- provide coaching and training to others
- occasionally travel to the West Lafayette campus for meetings as well as for training
- Must possess a learning orientation to changing technology
- Demonstrated oral and written communication skills On-campus employment may be possible if preferred
Additional Information:
- Purdue University will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-Exempt (Eligible for Overtime)
- Retirement Eligibility: Defined Contribution Waiting Period
- Purdue University is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
- Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
