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Form of workJob Summary
Under general direction and in compliance with standard operating procedures and policies, ensures the integrity of accounting information by recording, verifying, reconciling, and entering transactions. Prepares and distributes a multitude of monthly financial reports for City Council Members, the City Manager's Office, Department Directors, Comptroller, and Project Managers. Assists in the annual budgeting process. Prepares and reviews account reconciliations. Assists in year-end closing, interim and annual audit, preparation of the Annual Comprehensive Financial Report ("ACFR") and the Popular Annual Financial Report ("PAFR"). Assists with banking and investment activities, as well as debt and grant administration. Assists other accounting positions in problem resolution.
Essential Functions
Essential Functions
% of Time
- Prepare Financial Data and Reports: Create, maintain, and input journal entries. Serve as a liaison between the City and the revenue centers generating and invoicing entities. Prepare a variety of monthly, periodic, and annual financial and statistical reports for City Council members, the City Manager's Office, Department Directors, Comptroller, and Project Managers. Assist with the creation, validation, and distribution of financial reports. Generate, validate, and distribute key financial indicators. Assist in the annual budgeting process, as needed. Attend training, meetings, seminars and/or workshops to enhance job knowledge and skills. Perform special projects as needed.
45%
- Reconcile Bank Accounts: Reconcile and review various accounts by identifying posting errors or omissions and applying the appropriate accounting standards. Reconcile all bank and investment accounts. Coordinate and resolve various issues with the bank, i.e., stop payments, cleared check differences, etc. Monitor investment rates and records investments with financial institutions; maintain and reconcile investment activity. Utilize independent judgement when monitoring bank balances to ensure adequate cash flow. Ensure Payment Card Industry (PCI) compliance by producing training materials, conducting training, as well as surprise audits. Perform general clerical work as needed.
15%
- Prepare Financial Data for Annual Audits: Assist with the interim and annual audits. Assist in the preparation of the financial statements and footnotes. Prepare Schedule of Expenditures of Federal Awards (SEFA) for interim and year-end audit. Ensure compliance with grant requirements and execute draw requests. Assist with the preparation and distribution of the ACFR and PAFR.
15%
- Perform General Monthly and Annual Accounting Tasks: Monitor Intergovernmental and Development Agreements to ensure compliance with agreements and contracts. Maintain and reconcile the capital asset subledger. Track and reconcile capital expenditures. Assist with debt administration and ensure compliance with continuing disclosure requirements. Respond to inquiries, concerns, complaints, and requests by gathering, analyzing, summarizing and interpreting data.
15%
- Maintain Internal Controls and Process Improvements: Serve as a subject matter expert and provide instruction and guidance to the Accounts Payable and Payroll Accountants; provide training and backup as needed. Identify, troubleshoot, test, and assist in the implementation of process improvements, software solutions, and upgrades, as needed. Utilize independent judgment when troubleshooting. Ensure adherence to internal accounting processes and procedures. Review and update procedures annually and develop procedures when needed.
10%
Perform other duties as assigned.
Job Requirements
- Bachelor's degree in accounting, or related field.
- Over four (4) years of experience in accounting.
Preferred Qualifications
- Governmental accounting experience.
- Grant administration and compliance.
- Experience with multiple funds and enterprise funds related to modified accrual.
- Certified Public Accountant (CPA).
Driver's License Requirements
- Valid South Carolina Class D Driver's License.
Performance Requirements
Knowledge of:
- Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS) related to municipal financial and compliance reporting.
- Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to municipal financial operations.
- Financial and auditing principles and practices, internal control systems and procedures, and budget management.
- Public administration and governmental operations.
Ability to:
- Understand, interpret and apply accounting standards and procedures, applicable federal rules and regulations, and City policies and procedures.
- Reconcile accounts, recognize accounting issues and develop approaches to problem resolution.
- Maintain excellent organization and attention to detail.
- Manage multiple projects and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.
- Serve as a subject matter expert and provide related guidance.
- Establish and maintain effective working relationships with co-workers, supervisors, and the general public.
- Utilize a variety of communication and interpersonal skills to interact successfully with people at a number of levels inside and/or outside the organization.
- Explain technical information clearly in reports and presentations.
- Write and prepare complex financial reports, business letters, summarize meeting minutes, and compose emails in a clear and professional manner.
- Read, analyze, and interpret financial data and documents, general business periodicals, professional journals, technical journals and procedures, financial reports, contracts, and governmental regulations.
- Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite.
- Utilize specialized software and systems to include electronic financial system, online banking, and payment processing software reporting.
Working Conditions
Primary Work Location: Office environment.
Protective Equipment Required: None.
Environmental/Health and Safety Factors:
Relatively free from unpleasant environmental conditions or hazards.
Physical Demands:
Continuously requires fine dexterity, sitting, handling, and vision. Occasionally requires hearing, twisting, and talking. Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time.
Mental Demands:
Frequently requires time pressures, frequent change of tasks, performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work. Occasionally requires emergency situations, irregular schedule/overtime, and noisy/distracting environment.
Americans with Disabilities Act Compliance
The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Employment Type: Full Time
