Senior Accounts Payable Specialist - Remote

Salary: $60k - $75k / yr

Knowledge and Experience:

• 5+ years of proven experience processing Accounts Payable
• Experience conducting AP procedural training
• Experience leading an AP group of 3 or more
• Accounting Degree preferable but not necessary

Skills:

• Ability to meet critical deadlines and achieve organizational objectives with accuracy
• Must be proficient in Microsoft Office Suite, with a proficiency in Excel
• Proficiency and experience with accounting software; D365
• Excellent written and verbal communication skills; ability to work across departments
• Strong attention to detail and excellent organizational leadership skills a must
• Meticulously thrives in a fast-paced environment to meet required deadlines

Key Accountabilities

Strategy & Governance:

• Coordinates with accounting team bi-weekly as part of AP procedural process
• Lead the coordination with extended AP team weekly as part of AP process
• Lead the training for extended AP team and refreshers periodically
• High level of collaboration across all divisions and sites
• Maintain high level knowledge of AP processes and company standards
• Ability to communicate effectively and precisely with vendors

Business Processes:

• Reviews and analyzes documents for accuracy, completeness, and approval (invoice, packing slip, and receiving ticket) prior to entering D365
• Verifies the purchase order quantities and items shown during the entry process are accurately reconciled to the invoice. Variances are handled according to company policies
• Reviews assigned proper general ledger account codes, processes non-purchase order invoices, expense reports, and manual check requests
• Resolves purchase order, incorrect quantities/items received, price variances, discounts, payment terms, etc. discrepancies as efficiently and accurately as possible
• Communicates directly with operations staff and vendors to resolve AP related inquiries
• Resolves vendor escalated issues in a timely and professional manner
• Compiles bi-weekly cash requirements reports for the accounting team
• Processes weekly AP check run in compliance with company policies and vendor contract payment terms
• Performs reconciliation of monthly statements and related transactions
• Completes various required monthly General Ledger account reconciliations
• Seek opportunities to streamline and improve transactions and work with the locations to provide support to meet internal needs
• Identify and assist in implementing process improvement and efficiency
• Other accounting and finance duties as assigned

Reporting:

• Accounts Payable Aging Reports
• Accounts Payable Payment Proposals
• Ad hoc requests

• Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.
• Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world. 
• Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.
• EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
• Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible

INDHP