Senior Accounting Coordinator

Job no: 502869
Work type: Nonexempt Staff Full-time
Location: Partial Remote, Bethlehem
Categories: Finance/Accounting

To perform accounting duties in support of the Controller's Office. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

This position is a Grade: 7-37.5 with an approximate salary range of $36,090-$43,330 and is subject to change based on experience, skills and qualificationsLehigh University offers a comprehensive and family friendly benefits package which includes but is not limited to Health Care, Retirement and Educational benefits. Information can be found on our website at https://hr.lehigh.edu/benefitsPosition Number: S77810

1. Compiles and maintains accounts payable records.

• Review all payment requests for compliance with University Business purpose policy, proper documentation and support, proper accounting classification, proper financial manager authorization, potential visa/international tax issues, sales tax compliance, 1099-MISC and 1099-NEC classification, mathematical accuracy, and PA income tax withholding compliance.
• Request required W-9 or international tax and visa information from vendors or departments as required. Review and ensure compliance with USCIS regulations for payment of academic honoraria to B visa holders. Refer more complicated international tax and immigration questions to Assistant Controller.
• If international payment, coordinate any tax treaty applications with the Payroll Office, ITIN applications with the Tax Manager, and 1042-S support with Payroll Office.
• Maintain departmental files of W-9 forms in keeping with IRS regulations, Controller's Office policy and record retention policies.
• At fiscal and quarter-end close, review invoices to determine if an expense accrual should be prepared or the expense should be deferred.
• Research weekly Federal Express charges that do not have proper Banner Index and Account Numbers.
• Coordinate with Capital Asset Accounting and Purchasing in resolving issues with encumbrance balances.
• Maintain knowledge of data security best practices in the protection of Lehigh proprietary and confidential information, and prevention of wire and bank fraud.

2. Perform accounting support for proper classification and reporting of accounts payable activity and other Controllers Office accounting and reporting needs.

• Reconcile Accounts Payable clearing indexes on a monthly basis. Research and resolve any discrepancies.
• Prepare journal entries to defer or accrue expense at fiscal year and quarter end.
• On a monthly basis, perform audits and reviews of activity to be reported on 1099-MISC and 1099-NEC forms for proper reporting and classification at calendar year end.
• Support Controller's Office staff in a variety ways as a member of the shared services administrative support group. Such support includes maintenance of Banner Finance or General data records, support of accounting or reporting tasks using Excel, Access or Word applications, processing of electronic data uploads, participating in a rotating schedule of receptionist coverage, data entry and diagnostic review, scanning, communications and customer service support, various paper and electronic file maintenance tasks, and other duties as assigned.

3. Provide customer service to vendors and departments on campus.

• Communicate with vendors and department representatives to answer questions regarding payment status.
• Communicate with University department staff regarding Accounts Payable procedures.
• Ensure departmental staff understands and follows procedures.
• Answer questions and resolve concerns from departments and vendors within the bounds of the Controller's Office Internal Guidelines for Release of Financial Information.
• Identify and support opportunities for enhanced website communication and training materials.Special Considerations

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist at inada@lehigh.edu

The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor

Qualifications

• High school diploma or the equivalent combination of education and experience; Associates Degree or Vocational/Technical Degree in Accounting preferred

• One to three years related work experience

• Efficiency, exhibited strong financial and analytical skills

• Knowledge of the links between strategic and financial planning

• Excellent communication and interpersonal skills

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the positionOnly complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised: May 23, 2024 Eastern Daylight Time
Applications close: Open until filled