Address
Form of work
SalaryDESCRIPTION
BENEFITS
QUESTIONS
The City of Pleasanton is seeking a qualified candidate for the position of Senior Accounting Assistant. In this role, the incumbent will be responsible for financial record keeping within our Finance Department. The position stands out from the Accounting Assistant II role due to the heightened level of problem-solving skills and independent judgment required in the application of policies, rules, and regulations related to diverse accounting matters. The Senior Accounting Assistant plays a key role in maintaining financial records and contributing to effective decision-making within the city's financial operations.
For more information about the position, please refer to the job description by visiting the following link:Senior Accounting Assistant.
Typical Duties
- Reviews, identifies and resolves problems, and enters data in various software systems such as accounts payable, accounts receivable, fixed assets, general ledger, and payroll.
- Prepares claims for payment; reviews for discrepancies in coding, authorizations, documentation, etc.; and unencumbers contracts and purchase orders. Reviews progress payments for completeness ensuring change orders, staff reports and proper authorizations are in place; checks calculations, verifies documentation and calculation of reductions in retention.
- Assists, and as directed, prepares all aspects of payroll including PERS, State and Federal reporting; maintains associated payroll records; and assists customers.
- Maintains cash log; and reconciles bank statements. Identifies, researches and resolves discrepancies and problems in cash handling and recording, banking and statements, and recommends needed changes in procedures.
- Calculates and prepares both routine and complex accounts receivable invoices and delinquent notices; receives and records payments; researches and resolves inquiries regarding billings; handles customer complaints; recommends alternative payment plans; coordinates with collection agencies and other departments. Prepares posting entries of routine billings, and balance subsidiary worksheets or ledgers to the general ledger. Assists in performance evaluations of collections agencies.
Minimum Qualifications
Education:
High school graduation or GED equivalent. Some college level course work in Business, Accounting or a related field is preferred.
Experience:
Four years of experience performing bookkeeping tasks; experience in accounts payable preferred. Experience working with computerized financial systems and electronic spreadsheets preferred.
Knowledge of:
- Cash handling procedures and controls.
- Accounts payable, accounts receivable and payroll preparation.
- Preparation and maintenance of accounting worksheets.
- Prepare and maintain accurate financial records to include collection histories, spreadsheets, graphics, etc.
- Perform very responsible accounts payable/receivables tasks.
- Perform complex arithmetic calculations accurately.
- Perform tasks in an organized and timely fashion.
- Operate office equipment including calculators, personal computers, stuffing machines, bursting machines, copy machines, etc.
- Type accurately 40 wpm and operate a 10-key calculator by touch.
- Cashier, prepare bank deposits, maintain and balance cash logs, reconcile bank statements and resolve problems.
- Explain financial data and procedures.
- Communicate clearly and effectively with a variety of customers, both internal and external.
Recruitment Process
Application: To be considered for this position, please submit your application through our online application process at www.cityofpleasantonca.gov. Click on “Job Opportunities”.
SELECTION PLAN
Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the need of the Agency:
TENTATIVE SELECTION PLAN
WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN
123 Main Street, P.O. Box 520
Pleasanton, California, 94566
The City of Pleasanton is seeking a qualified candidate for the position of Senior Accounting Assistant. In this role, the incumbent will be responsible for financial record keeping within our Finance Department. The position stands out from the Accounting Assistant II role due to the heightened level of problem-solving skills and independent judgment required in the application of policies, rules, and regulations related to diverse accounting matters. The Senior Accounting Assistant plays a key role in maintaining financial records and contributing to effective decision-making within the city's financial operations.
For more information about the position, please refer to the job description by visiting the following link:Senior Accounting Assistant.
Typical Duties
- Reviews, identifies and resolves problems, and enters data in various software systems such as accounts payable, accounts receivable, fixed assets, general ledger, and payroll.
- Prepares claims for payment; reviews for discrepancies in coding, authorizations, documentation, etc.; and unencumbers contracts and purchase orders. Reviews progress payments for completeness ensuring change orders, staff reports and proper authorizations are in place; checks calculations, verifies documentation and calculation of reductions in retention.
- Assists, and as directed, prepares all aspects of payroll including PERS, State and Federal reporting; maintains associated payroll records; and assists customers.
- Maintains cash log; and reconciles bank statements. Identifies, researches and resolves discrepancies and problems in cash handling and recording, banking and statements, and recommends needed changes in procedures.
- Calculates and prepares both routine and complex accounts receivable invoices and delinquent notices; receives and records payments; researches and resolves inquiries regarding billings; handles customer complaints; recommends alternative payment plans; coordinates with collection agencies and other departments. Prepares posting entries of routine billings, and balance subsidiary worksheets or ledgers to the general ledger. Assists in performance evaluations of collections agencies.
Minimum Qualifications
Education:
High school graduation or GED equivalent. Some college level course work in Business, Accounting or a related field is preferred.
Experience:
Four years of experience performing bookkeeping tasks; experience in accounts payable preferred. Experience working with computerized financial systems and electronic spreadsheets preferred.
Knowledge of:
- Cash handling procedures and controls.
- Accounts payable, accounts receivable and payroll preparation.
- Preparation and maintenance of accounting worksheets.
- Prepare and maintain accurate financial records to include collection histories, spreadsheets, graphics, etc.
- Perform very responsible accounts payable/receivables tasks.
- Perform complex arithmetic calculations accurately.
- Perform tasks in an organized and timely fashion.
- Operate office equipment including calculators, personal computers, stuffing machines, bursting machines, copy machines, etc.
- Type accurately 40 wpm and operate a 10-key calculator by touch.
- Cashier, prepare bank deposits, maintain and balance cash logs, reconcile bank statements and resolve problems.
- Explain financial data and procedures.
- Communicate clearly and effectively with a variety of customers, both internal and external.
Recruitment Process
Application: To be considered for this position, please submit your application through our online application process at www.cityofpleasantonca.gov. Click on “Job Opportunities”.
SELECTION PLAN
Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the need of the Agency:
TENTATIVE SELECTION PLAN
WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN
- Choice of One of Four Comprehensive Health Plans
- Dental and Vision Coverage Plans
- Life Insurance and AD&D Coverage of $35,000
- 11 Paid Holidays
- Floating Holidays
- Paid Sick Leave
- Short/Long Term Disability Plans
- Annual Vacation Beginning with 10 Days
- Education Incentive Pay
- 457 Deferred Compensation Plan, City Contribution - no required employee contribution
- Section 125 Flexible Spending Account
- Employee Assistance Program
- CalPERS Retirement
