Senior Accountant

ESSENTIAL FUNCTIONS:

• Month End Closing and Accounting
• Oversee and manage the month end close process for 3 entities.
• Complete month end close entries including but not limited to: prepaids, accruals, cash entries and expense allocations
• Responsible for balance sheet account reconciliation as assigned
• Maintain fixed assets and reporting.
• Maintain general ledger and chart of accounts for 3 entities
• Review expenses, assets, and liabilities during financial statement review for month end and year end close
• Assist in the preparation of financial statements and reporting
• Oversee Accounts Payable and other disbursements of the entities
• Supervise Accounts Payable position
• Administer corporate credit cards, ensuring that purchase receipts are received, and the expenses are coded and booked to the general ledger.
• Manage petty cash cards, ensuring all cards are funded upon receipt of reimbursement vouchers, replacement cards are sent, and all necessary journal entries related to petty cash card transactions are recorded in the general ledger in the appropriate period.
• Schedule all recurring client residential rent & client fund payments.
• Back up for payroll processing

Management of Financial Fraud, Waste, and Abuse Risks:

• Prevent and manage the risk of fraud, waste, and abuse, as defined by the U.S. Government Accountability Office.
• Funding source regulations, and misstatements of internally and externally relied upon financial statements and reports.
• Monitoring and strengthening the design and operating effectiveness of the internal control environment and activities for each entity.
• Acting in accordance with the internal control framework as adopted by the American Institution of Certified Public Accountants (AICPA) or any succeeding authoritative source required by the entities’ funding or financing sources.
• Interpret and conclude upon the results of the performance of internal control activities, including those performed by the accounts payable clerk or other subordinates.
• Monitoring the review, approval, and rejection of submitted vendor invoices, vendor check requests, client fund check requests, lease, and other payment requests by this position’s subordinate.
• Ensure all payments are properly supported, approved by program or other department management.
• Monitoring and reviewing the approval or denial of exception requests by this position’s subordinate to ensure the requests are properly supported and approved by a director.
• Reviewing the tracking of reoccurring invoices or check requests for fixed amounts to ensure they are approved and submitted by program, other department management or insurers and resolving any identified delinquencies with them.
• Obtain the Director of Finance’s approval for revisions to the definition of exception conditions that such internal control activities are designed to prevent or detect in accordance with AICPA standards.
• Identify trends in exceptions identified by internal control activities, identify their root causes, and develop corrective action plans with applicable entity management.
• Act upon and resolve instances detected by internal control activities of expenditures that exceed those permitted by approved policy, funding source regulation or in their absence, prudent business practices.
• Report possible instances of fraud, waste, and abuse to the Director of Finance.
• Develop and revise internal control activities to accommodate the financial risks inherent in new programs or newly incorporated, acquired, or merged entities.
• Maintain evidence of the performance and results of internal control activities to demonstrate their performance and operating effectiveness to contracted, funding source or bank auditors or examiners.
• Educate directors, managers, and other staff on internal control activity objectives, benefits, enacted policies, and practices.

Improve Financial Condition and Results:

• Identify opportunities for cost savings, efficiencies, and other operational improvements.
• Preparing weekly cash requirements analysis
• Suggesting vendor payment priorities to the Chief Financial Officer or Director of Finance
• Considering the results of the cash flow projections and future operating needs
• Prepare lease cost, debt service, and other forecasts
• Reviewing monthly project code financial statements and recording any necessary accruals to ensure all significant cost amounts are reported and considered in rate appeals.
• Analyze historical financial trends and/or modeling or forecasting of future trends.
• Establishes a historical financial baseline, developing supportable assumptions, and applying knowledge of program operations to properly interpret analysis results and develop recommended manners to achieve the desired objectives.

Other Responsibilities:

• Oversight of the monthly preparation of operating expense, prepaid asset, and other subordinate journal entries.
• Coordinate, participate in, and represent the in audits performed by insurers, engaged vendors, funding sources, banks, insurers, and others.
• Review accounts payable vendor and client funds invoices and approve invoice entries in the accounting software.
• Process annual 1099 filing.
• Reviews payroll prior to finalization by the Payroll Specialist.
• Uploads positive pay files to the bank and monitors fraud prevention tool
• Participate in department and inter-departmental workgroups as assigned.
• Adhere to all approved finance policies and procedures.

SUPERVISORY RESPONSIBILITIES:

The incumbent will supervise an Accounts Payable Specialist or other subordinate and will provide ratings for the subordinates’ performance and commentary. The incumbent shall determine the subordinates’ final performance rating and impose any resulting corrective actions or discipline upon the subordinate. The incumbent shall provide feedback and coaching to the subordinate.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required, as well as any physical requirements. Reasonable accommodation may be made to enable a qualified individual with a disability to perform the essential functions.

EDUCATION and/or EXPERIENCE:

A bachelor’s degree in accounting, finance, or similar area of study from an accredited four-year college is required. A minimum of three to four years of human services experience as a Senior Accountant or similar position is preferred.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is frequently required to stand, walk, sit and talk or hear, use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any job-related function as directed by their supervisor.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Wexford, PA 15090