Secretary/Personal Assistant

We are looking for an individual to start with secretary tasks with the opportunity for increase in pay to transition to a personal assistant.

For the secretary position:
- Greet and welcome visitors in a professional and friendly manner
- Answer, screen, and forward incoming phone calls
- Take accurate messages and relay them to the appropriate person
- Maintain a clean and organized reception area
- Receive, sort, and distribute daily mail and deliveries
- Schedule appointments and maintain calendars
- Assist with clerical tasks such as filing, photocopying, scheduling
- Transcribe notes and documents as needed
- Perform data entry tasks accurately and efficiently
- Coordinate projects and assist with project management as required

- Responding to sales leads

- Basic math skills required to calculate square footage of our kitchens

- Need to be familiar with the state of Florida for ease of scheduling customers

```Experience```:
- Previous experience as a receptionist or secretary preferred
- Familiarity with phone systems and office equipment
- Proficiency in using computer software such as Microsoft Office Suite (Word, Excel, PowerPoint)
- Knowledge of QuickBooks or other accounting software is a plus
- Strong organizational skills with attention to detail
- Excellent verbal and written communication skills
- Ability to multitask and prioritize tasks effectively

Personal Assistant position:

- Picking up supplies from local companies

- Run errands when needed in the local area

- Organizing meetings and managing schedules

-handle confidential information with discretion

- Assist with event planning and coordination

- Familiarity with DocuSign for document management

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Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of Utopia Grilling.

Please call Kristy 352-467-1908

Job Type: Full-time

Pay: $14.00 - $18.00 per hour

Schedule:

• 8 hour shift

Ability to Relocate:

• New Port Richey, FL: Relocate before starting work (Required)

Work Location: In person