Secretary Level 3

Position Title:Secretary Level 3   Location: Big Rapids (Main Campus)   Department:

32000 - CHP Deans Office

  Advertised Salary: $19.0534 Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement.   FLSA: Non-Exempt   Temporary/Continuing:  Continuing   Part-Time/Full-Time: Full-Time   Union Group: Clerical-Technical Association (MEA-NEA)   Term of Position: 12 Month   At Will/Just Cause: Just Cause   Summary of Position: The College of Health Professions Dean's Office seeks candidates to perform a variety of independent complex duties to include, but not limited to, graduation processes, orientation processes, certification processes and verifications, and other academic processes in the college. Candidates should have a high level of accuracy, organization, and attention to detail, the ability to effectively communicate, both orally and in writing, to both internal and external constituents. May work in coordination with other healthcare colleges for cross functional healthcare purposes. The anticipated start date for this position is January 2024, however, this is an estimated date and can be revised if needed.   Position Type: Staff   Required Education: Bachelor's degree or equivalent combination of education and work experience.
The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of full-time related work experience equals one year of education.   Required Work Experience: Two years of full-time advanced secretarial office experience. Strong computer knowledge, including proficiency in Microsoft Office software, and web-based transactions.   Required Licenses and Certifications:     Physical Demands: Office Environment   Additional Education/Experiences to be Considered: Higher education work experience. Strong experience with Banner, Webfocus, MyDegree, Navigate, graduation audit processes or other academic auditing processes. Event coordination and experience in a clinical setting.   Essential Duties/Responsibilities: Perform any/all duties as defined in Secretary, Levels I and II position descriptions.
Coordinate intra-unit operations, procedures and activities with other clerical personnel to maintain consistency in the application of policies and procedures.
Answer inquiries from a variety of internal and external sources, and provide explanation and
interpretation of the policies, practices and procedures of a large department and/or major division.
Review and interpret incoming mail and assemble files and other related materials to facilitate response by supervisor.
Initiate correspondence requiring an understanding of the unit's activities, policies and procedures.
Collect and tabulate complex data from a variety of sources.
Produce correspondence, reports and other documents utilizing computer software programs such as word processing, spreadsheets, database and file management.
Input, retrieve, download, merge and output information utilizing a computer to access various software programs and systems.
Regularly deal with sensitive and confidential matters.
Abstract information from books, professional journals, reports and other source documents.
Carries out these responsibilities in accordance with University policies and applicable laws.
Maintain the confidentiality of designated information.
May train and direct work of part-time, student, and lower level non-bargaining unit clerical employees.
Responsible for event coordination such as commencement, etc.
Assist with editing college web pages and social media pages.
Will work in coordination with other healthcare colleges for cross functional healthcare purposes.
Any other duties assigned within the position classification area.
Reports to immediate supervisor as assigned.
Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff, and community members.   Marginal Duties/Responsibilities: Attend meetings and conferences as needed, or in absence of supervisor.
Provide back-up assistance for other clerical positions.
Review, revise and/or develop brochures, announcements, etc. for special events.   Skills and Abilities: Operate a variety of office machines and equipment.
Use computer software such as word processing, spreadsheets, and database.
Input, retrieve, download, merge and output information from various software programs and systems.
Perform basic mathematical operations with accuracy.
Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.
Plan, organize and make sound judgments and decisions.
Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.
Interpret student problems and direct students to the proper resource.
Supervise, direct and train others in the performance of the characteristic duties.
Effective problem-solving skills to provide creative solutions and resources.
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Demonstrated commitment, experience and understanding for diversity, equity, and inclusion.   Required Documents:

• Cover Letter
• Resume
• Unofficial Transcript 1

  Optional Documents:     Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of Bachelor's degree if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript.
Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript.   Initial Application Review Date:
January 3rd, 2024   Open Until Position is Filled?: True   Posting Close Date:
    EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.