Secretary II - Special Education - Clerical Test Required

Secretary II
Clerical Test Required at Time of Application
Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona.
Base Rate:
$19.19
Performance Pay:
Available annually
New hire experience:
1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a five-year maximum
New hire education:
1% of the base hourly rate awarded for an AA or higher degree if not required for the position
Class/Calendar:
B21, 10.75 months
Hours:
Full-time (40 hours per week)
FSLA:
Non-Exempt
Benefits:
Sick leave, holidays, matched retirement, health and life insurance
OVERVIEW
Secretary II is assigned to a major curriculum area or to a department or program that affects the accuracy and reliability of further processes or services for the district to provide clerical support to assigned personnel by assisting with department/program functions; to communicate information to district personnel, general public and outside agencies; to ensure compliance with financial, legal and administrative requirements.
QUALIFICATIONS

• High School Diploma or equivalent required

• Previous related work experience desired
• Moderate proficiency in typing, with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Ability to work well with diverse groups of people; good verbal and written communication skills
• Ability to organize, prioritize and meet deadlines while working with frequent interruptions and minimum supervision
• Knowledge of school district policies and procedures beneficial

DUTIES AND RESPONSIBILITIES:

• Perform secretarial functions (i.e. typing, filing, recordkeeping, etc) for the purpose of assisting assigned personnel
• Respond to inquiries (i.e. district personnel, parents, students, general public, outside agencies, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
• Assist in the coordination of a variety of activities to administer department/program services in compliance with established guidelines
• Compile data from a variety of sources (i.e. timesheets, requisitions, mileage forms, enrollment, applications, invoices) and prepare reports ensuring accuracy and complying with financial, legal and/or administrative requirements
• Compose documents and/or written materials (i.e. correspondence, minutes, newsletters, memos, etc) to communicate and convey department/program information
• Process and/or prepare documents and materials (i.e. PARFs. requisitions, purchase orders, work orders, timesheets, invoices, grants, etc) to disseminate information in compliance with department/program, district, state and/or federal regulations
• Schedule and coordinate activities (i.e. appointments, meetings, facility usage, etc) for assigned personnel
• Establish and maintain department/program files and records providing up-to-date reference and audit trail
• Maintain and order supplies and/or materials ensuring availability
• Monitor budget expenditures complying with district guidelines
• Regular and on-time attendance required
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit

Supervision
Director, Assigned Department/Program
Clerical test administered on line: Once you submit your application, a link to our on-line test will be emailed to you. Testing takes approximately 35 minutes. (Data Entry test -10 minutes)
Clerical Test required for this position: Application is considered incomplete and will not be eligible for consideration if Clerical Test results are not on file with Human Resources by closing date.
AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.