Legal Secretary Ii

Provides legal secretarial and office administrative support requiring considerable knowledge of legal procedures, forms, and documents.

Also provides Legal Secretary support to Board attorneys.

Prepares a variety of complex legal correspondence, using technical knowledge and expertise.

Completes legal notices and forms from standard templates and paragraphs.

Exercises discretion in the preparation and processing of legal notices and other legal forms in accordance with established legal requirements.

Answers a variety of inquiries concerning the progress of investigations or legal actions

Completes data entry in ORBS/electronic databases and maintains follow-up records relating to department legal matters

Creates simple forms and surveys

Electronically files document submissions and Board documents

Receives and screens a variety of correspondence and telephone calls

Provides guidance and technical direction to other board employees as requested

Provides backup support in taking and preparing Board meetings and committee minutes

Provides staff support for committees as assigned

Knowledge:

Knowledgeable about the Arizona Nurse Practice Act, general administrative law, and policies and procedures for case management

Skills:

Experience with Microsoft Windows, Google Suite, Word, Excel, computer-based case management systems and portals, as well as office equipment

English grammar and usage, in addition to legal and medical terminology sufficient to effectively prepare orders, decisions, and correspondence

Organizational skills

Typing, word processing, and proofreading

Oral and written communication

Time management

Excellent customer service

Abilities:

Utilizes legal forms and formats sufficient to prepare investigative reports and consent agreements

Makes decisions and composes general correspondence

Effectively manage projects and meet deadlines

Manage a heavy workload with a high level of accuracy and production

Review and interpret ALJ reports; understand laws, rules, policies, and procedures

Recognize and engage those with different backgrounds, and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensure persons with diverse perspectives are given the opportunity to collaborate and provide input

High school or equivalent required

At least 5 years of Legal Secretary experience required

At least 1 year of Google Suite experience required

The State of Arizona offers a comprehensive benefits package to include:

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

 Life insurance and long-term disability insurance

 Vacation with 10 paid holidays per year

 Health and dental insurance

 Retirement plan

 Sick leave

 Learn more about the Paid Parental Leave pilot program here

 For a complete list of benefits provided by The State of Arizona, please visit our benefits page

 Positions in this classification participate in the Arizona State Retirement System (ASRS)

 Please note, enrollment eligibility will become effective after 27 weeks of employment

If you have any questions please feel free to contact Shawn McConnell at shawn.mcconnell@azdoa.gov for assistance