Secretary I 11-Month

Release Date: March 21, 2024 Application Deadline: April 4, 2024

Requisition: 10539

Current benefited staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered. Questions regarding your application and/or candidacy should be directed to the Department of Human Resources.

Position: Secretary I - 11-Month

(eleven-month assignment)

Salary: The salary for this position will be based on the EASMC-ESP salary schedule for eleven-month seven-hour employees – Range 10 ($30,752 - $46,518)

Location: Dynard Elementary School

Effective: April 2024

APPLICATION PROCEDURES:

Qualified applicants, including current employees of St. Mary's County Public Schools, must complete a TalentEd online application. In addition to the online application, any support documentation (copy of certification where applicable) must be scanned and uploaded to the TalentEd application. The online application and any support documentation must clearly demonstrate that the applicant meets the minimum qualifications, including information about the applicant’s background, experience, and professional qualifications. Failure to submit all required documentation will result in your application being considered incomplete. Incomplete applications will not be forwarded to the selection committee for review. All online applications must be completed no later than April 4, 2024. Following a screening of credentials, interviews will be scheduled. Please contact the Department of Human Resources with questions (301-475-5511, ext. 32187).

NATURE OF WORK:

This is a skilled secretarial position responsible for specific functions in a school. The employee typically works independently maintaining records and preparing necessary reports and may assume responsibility for a major segment of office work. The work is performed under the general supervision of the site administrator or administrator’s designee.

ESSENTIAL FUNCTIONS:

• Ability to work in an office setting daily, maintaining positive working relationships with other staff, parents, students, and the community;
• Ability to use office machines, computers, telephones, and other means as required to complete assigned tasks and responsibilities;
• Answers telephone and various inquiries from students, parents, staff, and the community. Greets visitors and directs them to proper location;
• Prepares and maintains pupil records and various related reports; verifies pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Reports and contacts parents concerning attendance policies and procedures;
• Registers new pupils and requests prior school records, withdraws transferring pupils, and forwards permanent school records; and
• Reports to work daily and on time.

DUTIES AND RESPONSIBILITIES:

• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files;
• Assists in the preparation of county, federal, and state reports;
• Maintains supplies/forms and submits requests for replenishment;
• Receives, sorts, and forwards correspondence and telephone calls and messages for staff members;
• Communicates with other schools and departments;
• Schedules appointments and arranges conferences as needed;
• Provides direction to student office aides/volunteers;
• Maintains up-to-date bus routes and bus numbers for students; and
• Performs other related duties as required.

QUALIFICATIONS:

• Graduation from high school (or GED);
• Two years of general office, clerical, or secretarial experience (your employment history must include this experience);
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment);
• Thorough working knowledge of office technology, including office equipment and software;
• Ability to perform general office procedures;
• Ability to communicate courteously and tactfully with students, teachers, parents, and the general public;
• Ability to be versatile in job responsibilities;
• Ability to work under a minimum amount of supervision;
• Ability to maintain integrity and confidentiality; and
• Ability to project a positive image to the public.

TERM OF EMPLOYMENT:

Full-time eleven-month position.

SALARY GRADE RANGE:

The salary for this position will be based on the EASMC-ESP salary schedule for eleven-month seven-hour employees – Range 10.

BARGAINING UNIT ELIGIBILITY: EASMC-ESP

05.2018

The Board of Education reserves the right to reject any or all applicants, re-advertise and/or withdraw the positions.

The St. Mary’s County Public School System does not discriminate on the basis of race, color, gender, age, national origin, marital status or sexual orientation, religion, or disability in matters affecting employment or providing access to programs.