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Form of workJob Title: Part TimeSchool Secretary
Department: Operations
FLSA Status: Non-Exempt
Reports to: Director of Operations
Position Overview: The Part Time (PT) School Secretary will assist in Washington Yu Ying Public Charter School’s front office functions. This position will collaborate with assigned personnel or service vendors to create and maintain a positive, safe, and well-rounded school environment for students. The PT School Secretary will replace the School Secretary when they are away from work. This position is Monday through Friday for a total of 30 hours a week.
Essential Responsibilities:
Lead tasks crucial to the efficient operation of the front office. Duties may include:
Answers telephone calls, takes and relays messages, opens doors, signs for deliveries and acts as front desk receptionist.
Provides for a friendly, open, and safe atmosphere in the school reception area.
Communicates and interacts with parents and the public on admissions, enrollment, and other school issues
Receives payment and writes payment receipts for students, parents, or guardians.
Distributes, organizes, and screens incoming mail.
Registers and releases or transfers students for enrollment. Answers questions in signing forms.
Troubleshoots to help the school day flow without interruptions.
Notifies personnel of visitor arrival; directs visitors to appropriate location
Maintains a visitor's log and issues badges when necessary
Monitors security cameras, on multiple screens and monitors. Reports any suspicious vehicles, packages, and persons on the interior or exterior school perimeter.
Updates and maintains student files for both registration and medical files.
Keeps all sign in books neat and organized and straightens up the front desk reception area daily
Prepares and releases student transcripts to requesting personnel.
Qualifications:
High school diploma
Must have basic technology skills, e.g. Google Suite. Experience with Mac preferred.
Excellent verbal and writing communication skills and strong motivational skills.
Warm and friendly personality; ability to relate well to children and staff and general public.
Terms of Employment: Temporary
Working Environment: In-school. The role is based on-site and will grow to include another campus, which will result in interaction with students, parents and staff.
Physical Demands: This role may contain physical demands that would require reasonable accommodations to be made to enable individuals with disabilities to perform the essential responsibilities of the job. Should reason be required, the HR department must be notified to discuss the physical demands of the job.
Washington Yu Ying PCS reserves the right to change and update policies, procedures, protocols and this job description/agreement and any addenda as needed. Employees will be notified in a timely manner of such changes by email or in staff meetings and provided an updated copy of this job description/agreement.
