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SalaryWhen you join the Trinity team, you become a member of a culture of kindness – a community that truly cares. Through your work helping people with disabilities and mental illness flourish and live full and abundant lives, you will meet lifelong friends and experience ample opportunities for growth.
At Trinity, staff members receive recognition for outstanding work and discretionary effort, reinforcing the value of positive relationships throughout the organization, and are given room to exercise their talents and use them for the benefit of helping others. With ample opportunities to grow and flourish, join our team today!
School Receptionist 1124N (New Lenox, IL)
SCHOOL RECEPTIONIST
POSITION
COMMUNITY DAY SERVICES, NETWORK 6
ORGNIZATIONAL UNIT
Hourly Wage: $15.96-$16.96
POSITION OVERVIEW
Trinity Services, Inc. is looking for a full-time receptionist that would be responsible for: greeting and assisting visitors, answering all phone calls, accepts responsibility for all items delivered to the building, assisting with payroll, works with all departments to help maintain system procedures, maintains the appearance of the reception area, completes special projects as requested. Our receptionist plays a key role at our agency. This person should be highly organized, positive, and has the ability to handle multiple tasks.
DUTIES AND RESPONSIBILITIES
- Maintain all employee files and update the school documents with employee information.
- Follow up with any necessary information (e.g., physicals, criminal background checks, MVR’s etc.)
- Assist with payroll: check time for errors, communicates with employee regarding any questions, and follow up with director on problems/concerns.
- Maintain training files, documenting services provided (training, Quest, retention, counseling, coaching, shadowing, as appropriate).
- Prepare and submit all work orders, technology tickets, office orders, and school supply orders approved by School Director.
- Maintain and file all student information in the clinical binders and follow up on missing documents.
- Record and submit daily attendance for school to the business office, school districts, and ISBE monthly.
- Document student enrollment and update the business office as required.
- Update annual registrations packets, print, and distribute to the parents.
- Set up and mail out quarterly attendance reports and progress reports to families and home school districts.
- Drop off and pick up mail from Veterans Parkway and 100 North Gougar as necessary.
- Monitor student attendance issues by calling home and reporting any absences lasting five consecutive days to the home school district.
- Assist in updating district, family, transportation companies, and student information in the clinical binders, Google drive, and emergency binders.
- Manage and provide receipts for petty cash, gas card, and school card purchases
- Order, pick up, and prepare meals from vendors. Some cooking may be required on non-attendance days of vendor school. Shopping as necessary or as requested by leadership.
- Create monthly lunch menus for families and daily menu posting for students.
- Promotes a work environment that respects those we serve and always treats them with dignity and respect.
- Provide support to staff as required or as requested by leadership.
- Cleaning – empty trash / refill supplies/ clean fridge weekly/ laundry/ clean kitchen
- Special projects as requested by leadership
SKILLS AND ABILITIES
- Ability to establish and maintain effective working relationships with program participants, coworkers, and their supervisor.
- Ability to communicate effectively orally and in writing.
- Ability to follow written and oral instructions.
- Requires excellent interpersonal skills and telephone etiquette.
- Must possess the ability to follow directions; able to manage frequent interruptions; ability to work independently.
QUALIFICATIONS
- High school diploma / GED. Basic computer skills are required.
- Knowledge of Microsoft Outlook, Word, Excel.
- Computer skills including Word, Excel, Email and Internet.
- A valid driver’s license is required.
- Maintain a current CPR and First Aid card (provided).
- The physical activities for this position involve: balancing, pulling, pushing, standing, climbing, grasping, stooping, crouching, crawling, kneeling, reaching, repetitive motion, and lifting up to 40 pounds.
- Become Safety Care Trained (provided)
- Willing to obtain a Food Safety and Sanitation Certificate
- Must be fully vaccinated
- Bilingual a plus, but not required
Contact: If you would like to apply for this position you may send your resume to Justina Nava at jobs@trinityservices.org
