Sales & Land Administrator - Home Building

Position Overview:

The Sales and Land administrator will provide administrative support to our local homebuilding

division. This position is responsible for processing, organizing, and maintaining paperwork of

all sales for this division.

Reporting Relationship:

Reports to: Division President and/or VP of Operations

Education/Skills/Knowledge required:

High School Diploma or equivalent, 2+ Years of clerical experience in the Real Estate and/or

Homebuilding Industry. Sales & settlement processing experience in Real Estate or

Homebuilding is a plus.

• Proficient in Microsoft Office Suite and Excel

• Effective verbal and written communication skills

• Self-starter able to work independently and with an administrative team

• Organized with a strong attention to detail

Duties and Responsibilities:

• Sales Contracts:

o Review all incoming sales contracts for accuracy and completeness

o Communicate with the sales director and individual sales agents to obtain corrections and

missing items

o Communicate with buyers, Realtors, and sales agents to deliver executed contracts.

o Record, secure, and submit all deposit checks from sales contracts to corporate or appropriate

Closing agent

• Land Contracts:

o Coordinate, Secure and Organize Land Acquisition Leads

o Gather required Due Diligence materials in a timely manner

o Review lot purchases with the VP of Construction and/or VP of Operations

o Communicate with title companies through the process of land purchases

o Coordinate and track lot takes for communities

• Change Orders:

o To review and process all requests for change (change orders)

o Communicate with sales, office, and field personnel to insure accurate execution of approved

changes

• Inventory Home Requests:

o To receive all new inventory home requests from sales and prepare a job file and package for

hand off to the permitting department.

o To communicate with sales and internal office departments on progress of inventory home

jobs up until sold.

• Files and Record Keeping:

o To prepare and maintain new job files both hard copies and digital to insure complete files

for reference during construction and after closing

o To Maintain several digital reports on a daily basis to track sales and production progress

o To attend weekly operations meetings and update the team on sales administration functions

• General office duties:

o Maintain and manage multiple Excel sheets for land purchases

o Prepare letters, emails and other correspondence as requested by the Division Manager.

o Maintain the sales administration areas of the AS400 (Homesoft system).

Other duties as assigned and assistance with other departments as needed.

Physical Requirements

• Must be able to sit in desk chair for long periods

• Must be able to lift 15-30 lbs (stocking office supplies, paper, etc.)

EEO Employer

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Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person