Safety Training Coordinator

Job Purpose

Responsible for providing administrative and compliance support to the Safety & Training Department. Prepare and maintain data and documentation for Safety & Training Programs, Workers’ Compensation Claims, and Incident Reports. Provide support with training needs evaluations and collaborate with the Safety & Training Department and other subject matter experts to assist in the enhancement of training programs, scheduling and tracking training, and optimizing training resources to meet organizational goals.

Primary Duties

1. Serve as primary point of contact for administrative functions, employee and customer questions and activity coordination for the Safety & Training Department.
   1. Answer phones, screening and routing as needed. Take messages or assist callers as appropriate.
   2. Manage calendars and set meetings as directed by manager and other staff.
   3. Create and send out correspondence for department, maintaining correspondence files as needed.
   4. Coordinate and schedule catering, and meeting set-up as requeste
   5. Prepare and submit annual Safety purchase orders.
   6. Handle routine questions or requests for employee assistance.
   7. Support the Manager, Safety & Training with data requests, audits, and other compliance activities as needed.
2. Maintain documentation and records for various Safety & Training programs, including Safety & Training course attendance and exams, OSHA 300 logs, Joint Labor Management meeting attendance and minutes.
   1. Process and monitor the status of Incident Reports and Worker’s Compensation Claims.
   2. Responsible for keeping accurate meeting minutes from Joint Labor Management, Safety Committee, departmental, and other meetings.
   3. Process new Safety Data Sheets and maintain Safety Data Sheet Database.
   4. Schedule annual make-up respiratory physicals and audiometric testing.
   5. Coordinate, schedule, and track employee CPR/AED/First Aid training.
3. Serve as the SME and create, administer, update, track training and certifications within the HSI Platform.
   1. Assist departments in the development of training and curriculums in HSI for Utility wide use.
   2. Schedule, track, and record utility training and employee certifications within HSI.
   3. Assist with the organization and sourcing of training programs to meet specific training needs.
   4. Leverage HSI as the primary hub for employee learning and development resources.
4. Support the MPW Contractor Badging process for the A/O, verifying contractors’ information and Safety Training are current in the Gatefeed system and issue badges to contractors at the A/O facility.
5. Prepare and deliver new hire onboarding training.
6. Authorize and process safety shoes, safety prescription glasses and custom hearing protection for MPW Employees.
7. Other duties as assigned.