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Form of workSafety Administrative Assistant
What we are looking for:
The Safety Administrative Assistant at Aldridge Electric, Inc. (AE) will provide a broad range of highly skilled and confidential administrative support to the Corporate Safety Department, as well as supporting the Regional Safety Managers, and other team members as requested.
What you'll do:
Duties including:
- Maintaining an accurate and detailed calendar for the Corporate Safety Department, manages, and logs incoming scheduling requests, proactively communicates changes, anticipates, and responds to scheduling conflicts, and reschedules meetings as needed.
- Coordinating with various departments and assisting with drafting presentations that are submitted to executive leadership, customers, and the Board of Directors; ensures materials are proofread, completed, organized, and reviewed by relevant parties.
- Organizing internal and external meetings, including logistical and substantive preparation which includes, but is not limited to, preparation of agendas and schedules, maintaining and distributing minutes and other records.
- Act as a systems administrator for both internal and external safety platforms.
- Managing all travel scheduling and arrangements for the Corporate Safety Department.
- Drafting reports, memos, letters, and other documents using relevant computer applications (Microsoft Office, Google Suite, Visio, etc.) on behalf of the Corporate Safety Department.
- Performing work under minimal supervision and handling complex issues and problems, referring only the most complex issues to higher-level staff.
- Ensuring consistent and efficient interaction with other Administrators across the organization; demonstrates poise and tact under pressure and handles matters with sound judgment and respect for confidentiality.
- Tracking and reconciling monthly credit card statements and completing/submitting expense reports in a timely manner for the Corporate Safety Department.
- Performing special projects and completing other duties as assigned or requested.
- Clearly communicates department deadlines to Operations management.
- Applying initiative, creativity, logic, and technology to develop and implement approved office projects/initiatives.
- Serving as primary contact for the Corporate Safety Department and providing directives.
- Providing special project leadership and support, including conducting preliminary research for a variety of important issues.
- Providing administrative support to operations personnel.
- Preparing and updating charts and presentations for use at internal/external meetings.
- Tracking tasks and projects to ensure appropriate prioritization with respect to deadlines and organizational developments.
- Maintaining open lines of communication between all office locations.
Who you are:
We are pursuing candidates with the following qualifications:
- Self-starter who can work independently while supporting the needs of the Corporate Safety Department.
- Excellent communication skills (both written and verbal).
- Strong customer service mentality.
- Maintains confidentiality of sensitive information
- Possesses comprehensive knowledge of subject matter.
- Effective time management and organizational skills
- Collaborative mindset and strong interpersonal skills
- Must be able to multitask.
- Independent problem solver
- Demonstrable critical thinking, communication, and relationship building skills.
- Takes initiative to learn.
- Ability to work under pressure in a fast paced, deadline driven environment with a high degree of accuracy.
- Skillful execution of administrative activities, with high attention to detail and organization
- Advanced skills in Google Suite, Microsoft Word, Excel, PowerPoint
Who we are:
Aldridge, a family-owned company, is one of the largest specialty contractors in the US, dealing in the power and transportation markets. We have built a reputation as a trusted source in the construction industry, with 70 years in business, 1,300 employees, and offices and job sites nationwide. Our continued success is attributed to our commitment to quality, attention to project planning, and dedication to an Incident and Injury Free (IIF) culture.
Aldridge's mission is to build and strengthen America's infrastructure, and that starts with building the strongest team. We have sustained significant growth and foresee that continuing for years to come. Our ability to execute difficult projects is made possible by engaging passionate, forward thinking, and innovative people.
What we offer:
At Aldridge, you will be a valued member of our workforce and receive:
- 401K plan with matching contributions
- Competitive Salaries
- Health, Vision, and Dental Insurance
- Paid Time Off
- Health Savings Account and Flexible Spending Account
- Health Wellness Programs
- Life and Disability Insurance
Aldridge cares about our team members and the communities in which they live. We are proud to support and participate in:
- JDRF
- Bridges to Prosperity
- Bucks for Burn
- Special Olympics' Polar Plunge
- Feed My Starving Children
- Greenhouse Scholars
This job-specific task list covers only the most important job duties. Employees assigned to this position title will also perform other occasional work assignments not mentioned above, including temporary assignments, training assignments, and other related duties. Aldridge is an EEO Employer and will recruit, hire, train, and promote persons in all job classifications without regard to race, color, national origin, age, religion, disability status, gender, sexual orientation, gender identity, genetic information, veteran status, marital status, or any other characteristic protected by law.
