Retail Property Accountant

POSITION PURPOSE AND EXPECTATION:

• Leasing administration for the Lovisa stores and support offices globally – management of region/s

• Approval, management, and preparation of rental / electricity payments rent reviews

• Responsible for month end, including review of accruals to ensure and accurate Profit and Loss statement and Balance Sheet

• Responsible for the Global half yearly accounting for AASB16: Leases. This includes project management, Financial review and accurate recording for all countries

• Oversee the output of a junior team member working in the same portfolio to ensure appropriate reviews and accuracy of output

• Ensure property databases are kept up to date with correct data including lease expiry date, renewal dates, landlord lease incentives, Base Rent, Outgoings (and other terms and conditions)

• Be the “central point” of call for lease related matters to ensure the team has knowledge of what is required under the lease

• Responsible for bank guarantee process/cash deposit and fitout contribution process for Lovisa business globally (new and renewals)

• Work closely with the leasing and property departments on all property queries

• Maintain data leasing software product (LeaseEagle)

• Generate weekly reports to support Leasing Executives globally

• Assist with the administration and compliance of leases

• Support and work alongside other members of the Lease Administration team, the Leasing team and all team members within the Property department

Key Responsibilities

• Accurate financial records at all period end including accruals, provisions and reconciliations

• Maintain data integrity for all stores in the lease database (LeaseEagle)

• Review lease related documentation to ensure compliance

• Reference check and reconciliation of store occupancy expenses

• Occasional preparation of retail leases and subleases and assisting the Lease Administrators

• Interpret lease agreements working in an autonomous and detailed manner

• Record and track all dealings and maintain lease reports and systems

• Implement best practice within the department surrounding all lease administration issues

• Liaising and coordinating all departments to ensure a smooth store opening transaction

• Be conscious of new ideas to reduce costs and make more efficient use of time

To be successful in this role you demonstrate

• Knowledge of the accounts payable process with capacity to understand and interpret contracts, understand legal terminology and the obligations of both tenants and landlords

• Qualified with several years work experience in to ensure sound accounting knowledge

• Deep understanding of P&L and Balance sheet and their correlation

• Intermediate to advanced level of Microsoft Excel

• Self-motivated with the ability to work independently and pro-actively in a team environment

• A quest for excellence, high attention to detail, accuracy, consistency and organisation

• Excellent communication skills both written and verbal with the confidence to engage with stakeholders

• Able to multi-task efficiently and effectively

• Sound analytical and problem-solving skills

• Ability to work under pressure to meet business requirements and objectives

• Excellent team player who treats everyone with respect

• Experience with a property management software application (preferably LeaseEagle)

KPI'S

• Payment of all store occupancy expenses on time and in accordance with our contractual obligations

• Accurate and timely issuance of Lease Eagle payment files to Accounts Payable (AP) - Weekly

• Accurate and timely upload of Oracle Payment upload files into Lease Eagle

• Regular review with AP of the Oracle Landlord data including but not limited to Remittance and financial details

• Strong relationship with Accounts Payable to ensure timely payment of all invoices

• Ensure all Landlords are contacted in month to facilitate timely receipt of invoices – WD-5

• Presentation and review of all your regions rents schedule trackers – WD-6

• Lease Eagle Database integrity to be updated as requested to reflect correct agreed terms as to lease for all existing and new stores

• Ensure accuracy of all month end related journals posted – Working Day 2

• Complete month end variance analysis on all occupancy expenses – Working Day 3

• Ownership of Leasing forecast from Lease Eagle's data accuracy – Working Day -5

• Global accountability for AASB16 Leases

• Maintain reporting to all cash deposits, bank guarantees and lease incentives

• Action all special projects within agreed time frames as require

Dress Code:

In presenting an image that reflects our brands professionalism, the Support Team will present as follows:

• Professional smart casual; business appropriate