Residential Assistant Administrator - New Roads Rtf

JOB TITLE: Residential Assistant Administrator

LOCATION: New Roads RTF - Pendleton, Oregon

FLSA: 1.0 FTE Exempt (expectation to work 40 hours per week)

SUPERVISOR: Residential Administrator

Pay Grade: B09 ($52,815.00 - $77.175.00 annually depending on experience)

Apply online: https://ccswebsite.org/employment/

DESCRIPTION

This position provides daily general oversight of the operations of Residential Treatment Facility. The facility provides a secure residential setting to assist with the stabilizing and recovery of clients who have a severe and persistent mental illness. This position works closely with the Administrator of the facility to ensure a high quality of care.

SUPERVISION

SUPERVISION RECEIVED

The Assistant Administrator is supervised by the Facility Administrator.

SUPERVISION EXERCISED

Provides day to day supervision of the Residential Associates employed at the facility. Supervision will be provided in an individual and group format. The Assistant Administrator will document supervision activities, which will be used to evaluate employee performance. This position works closely with the Clinical Director to oversee the Mental Health Specialist I’s employed at the facility.

RESPONSIBILITIES

• The Assistant Administrator will assist the administrator to meet and maintain all standards and procedures for the provision of care and services to residents with mental illness in mental health licensed adult residential treatment facilities according to OAR 309-035-100 through 190.
• Monitors the daily house duties of the Secure Residential Treatment Facility.
• Supervise, train and evaluate staff, provide re-training and evaluate staff performance. Document supervision activities.
• Responsible for scheduling staff to ensure adequate client supervision and support; and for reviewing and verifying time sheets.
• Is accessible by telephone or pager for emergency purposes and provides responsible support, documentation and follow-up in a timely manner if needed. Develops and participates in an on call schedule for such purposes.
• Is knowledgeable about personnel policies, AFC, OAR and applicable rules and standards of other pertinent regulatory agencies, such as OSHA.
• Maintains up-to-date personnel, client and program records including the accounting of client and facility funds, training and activity records, medical and health supports.
• Assures that house supplies (program & client) are purchased in a timely manner, maintained in adequate supply, and stored in a safe and sanitary manner.
• Assures that evacuation drills are conducted according to OAR requirements.
• Maintains professional confidentiality of personnel, clients and the program(s).
• Coordinates and maintains a professional relationship with all staff and others providing services to residents.
• Coordinates and participates in the development of each resident’s Individualized Support Plan.
• Follow the grievance process for all complaints submitted and work diligently to resolve the complaints
• Ensure that the agency is meeting or exceeding all of the requirements for the relevant OAR’s.
• Work with contracted prescribers to put together scheduled and ensure that the service delivery is well coordinated for prescribers and the customers they see. Consult with prescribers to coordinate medical treatment.
• Ensure that all paperwork is completed by all staff and is timely and professional and provide supervision when that goal is not being met.
• Report all cases of abuse and neglect to correct agency.
• Provide utilization management for adults needing higher levels of care.
• Schedule and participate in meetings with other agencies to ensure continuity of service delivery and ensure that CCS is highly regarded by community partners
• Participate in all internal administrative meetings. Hold regular staff meetings.
• Communicate with members of the public to coordinate work programs, inform the public about our services, and speak with groups about our services and/or specific areas of mental health services.
• Transport residents as needed
• Receive and promote all training as needed
• Develop, implement and follow policies and procedures relevant to the operation of the facility that meet state requirements as well as any other requirements of other licensing, certifying or insuring organizations.
• Other duties as assigned.

EDUCATION AND/OR EXPERIENCE

Individual must have five years of training, experience or coursework in psychology, counseling, or other human services related field, two of which must be in a supervisory capacity.

Preferable the individual will have prior experience working in a residential setting.

Individual must have a high school diploma or equivalent.

Posses a valid Oregon driver’s license, have a good driving record and pass a criminal history check.

OTHER SKILLS AND ABILITIES

• Establish and maintain an accessible and up-to-date filing system of client, personnel and program information.
• Read and research related technical materials and to write clear plans and proposals.
• Establish effective working relationships with community resource agencies, co-workers and the general public.
• Act independently and work effectively with minimal supervision.
• Problem solves complex issues by developing alternatives and solutions.
• Organize and establish priorities.
• Negotiate conflicts and resolve problems.
• Interact and relate to clients, staff, administrators and others with professionalism, respect and dignity.
• Work with clients experiencing crisis situations.
• The position requires the handling of highly confidential information. Must adhere to rules and laws pertaining to client confidentiality.
• Must posses, or have the ability to possess functional knowledge of business English and medical terminology.
• Must have good spelling and basic mathematical skills.
• Must have the ability to learn assigned tasks readily and to adhere to general office procedures.
• Good organizational and time management skills are essential.
• Must possess the ability to represent the interest of the customer and the agency in a favorable light in the community.
• Must have the ability to work well with teams and other groups of individuals.
• Must have in depth knowledge of standard office equipment.
• Must be able to communicate effectively in both written and oral formats. Must have the ability to present and exchange information internally across teams and co-workers, and externally with customers and the public.
• Must hold a valid drivers license and be insurable or carry insurance for client service purposes and for travel between business offices, the community, and to attend required meetings and/or trainings. Must pass all criminal history check requirements as required by ORS 181.536-181.537 and in accordance with OAR 410-007-0200 through 410-007-0380.

CRIMINAL BACKGROUND CHECKS

Must pass all criminal history check requirements as required by ORS 181.536-181.537 and in accordance with OAR 410-007-0200 through 410-007-0380.

Must pass a monthly check against the OIG and GSA exclusion lists, as well as other federal and state agency lists. If employee, volunteer or contractor is excluded or sanctioned it is grounds for immediate termination of employment, volunteering, or contract.

PHYISCAL DEMANDS

While performing the essential duties of this job, the employee is regularly required to use office automation including computer and phone systems that require find manipulation, grasping, typing and reaching.

The employee is also regularly required to sit; talk and hear; use hands and fingers and handle or feel. The employee is occasionally required to stand; walk; reach with hands and arms; stoop; kneel and/or squat when adjusting equipment or retrieving supplies.

The employee may occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, distance vision and the ability to adjust focus.

Employee will be required to work weekend shifts.

Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions of this position. Must be willing to work a flexible work schedule depending on community and resident needs.

WORK ENVIRONMENT

Work is performed in an office/home environment as well as in the community. The noise level in the office environment is usually moderate, but occasionally one may be exposed to loud noises. The noise in the community, including the homes of customers, is often difficult to predict. Occasional out of area travel and overnight stays will be required for attendance at meetings and/trainings.

However, the employee also will be required to work in the community. Handicap access may not be available at all places where this position must go. There are some situations where this position may be required to respond to environments where a client is in crisis. The environments in these situations are difficult to predict and may be in uneven terrain.

This position exposes the employee to the everyday risks or discomforts which require normal safety precautions typical of such places as an office or home environment.

Community Counseling Solutions IS AN EQUAL OPPORTUNITY EMPLOYER