Residency Program Administrative Assistant

Cahaba Medical Care Foundation

Position: Residency Program Assistant

Reports to: Residency Program Coordinator

Duties and Responsibilities:

■ Performs administrative duties for Residency Program Coordinator(s) and Faculty members

■ Screening calls and emails sent from reception

■ Managing multiple didactics, meeting, and trip calendars for Residency Program

Coordinator(s)

■ Making travel, meeting and event arrangements for Residency Program

■ Creating spreadsheets and presentations as directed by the Residency Program

Coordinator(s) and Faculty members

■ Organizing, maintaining, and filing paper and digital files and records

■ Preparing and editing correspondence, reports, and presentations

■ Providing quality customer service

■ Assists with other overflow work as directed by the Residency Program Coordinator

■ Assists with various similar tasks for other members of the residency team as directed by

the Residency Program Coordinator

■ Prompt, Regular attendance at the office

Required Skills:

● Excellent organizational, interpersonal and communication skills

● Strong computer and internet research skills, including high comfort level with office

software products (such as Google Apps, Microsoft Office, Adobe)

● Project coordination experience

● Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through

on projects to successful completion, often with hard deadlines and quick turnaround

times.

● Ability to work well with various levels of internal management and staff as well as

outside vendors and clients

● High level of flexibility and willingness to help with the daily tasks

Required Qualifications:

● Associate Degree in Administrative Assistant/business administration/management field,

or equivalent experience (at least 5 years in a clerical/administrative position)