Research Administrator

JOB SUMMARY:

The Research Administrative Specialist position is within the Department of Medicine (DOM) Office of Research Services (ORS) team and provides services to the Division of General Internal Medicine (GIM). The Research Administrative Specialist will work collaboratively with GIM research leadership, faculty and staff, and the Research Finance team to directly support principal investigators and/or research staff to prepare and submit funding proposals to sponsors, assist with award setup, prepare and maintain research documentation, support and/or coordinate study activities, assist faculty with reporting requirements, monitor administrative grant activities to ensure compliance with university, state, and federal regulations, and serve as the primary contact for internal and external partners to promote and support research services within GIM.
The incumbent will prepare and route proposals for submission to sponsors, review subsequent award terms and conditions, assist with managing GIM’s research and quality improvement pilot funding mechanisms, and work with the fiscal team to facilitate award setup and administration. The incumbent will also coordinate requests to perform research in GIM clinics. Candidates must feel comfortable in a timeline driven role, be self-motivated and be highly detailed-oriented with excellent organizational skills. This position interacts with many different teams and customers and assists in identifying and implementing quality improvements to ensure that processes are efficient and timely.
The incumbent will serve as a member of DOM’s Office of Research Services and report to DOM’s Associate Director for Research. This position will have matrixed reporting to the GIM Research Service Chief to assist with day-to-day oversight, guidance, and training for this position.

EDUCATION:

Preferred
Bachelor’s Degree
Preferred focus in business/public administration, public health, clinical research or related field or equivalent experience

QUALIFICATIONS:

• At least 2-5 years of experience in research coordination, grant management and oversight activities, and familiarity with granting organizational policies and procedures (especially NIH) is preferred.
• Experience in proposal development, grant administration or clinical research management is required.

ADDITIONAL INFORMATION:

The ability to listen, understand and communicate information and ideas effectively in writing, over the phone or in person is required.
Excellent time management skills are required. The ability to work independently or collaboratively, and to prioritize and manage multiple projects despite interruptions, while closely tracking details and looking for ways to improve processes is required.
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Works directly with principal investigator(s) and/or research program director(s) to carry out research administrative functions related sponsored grants, agreements, or award management (proposal preparation through closeout).

• 25% Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
• 15% Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
• 10% Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
• 5% Maintains and monitors grants and contract budgets
• 25% Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met
• 10% Prepares and routes proposals, award documents, and sponsored and non-sponsored project agreements according to established policies and procedures while adhering closely to deadlines in support of GIM research program.
• 5% Supports GIM pilot grant programs and requests for research in GIM clinics
• 5% Provides research coordination on GIM studies