Records Officer

Join us in shaping the future of public transparency at the DNR! Take the lead as our Records Officer and play a vital role in managing our records and forms programs. Your contribution will make a significant impact!

The Department of Natural Resources (DNR) is currently recruiting to fill their agency-wide Records Officer vacancy. This position is headquartered at the State Natural Resource Building (GEF 2) in downtown Madison, which is conveniently located near various restaurants and coffee shops. This position may be able to telecommute up to 60% of the time pending supervisor approval.

The DNR is dedicated to working with Wisconsinites while preserving and enhancing the natural resources of Wisconsin. In partnership with individuals and organizations, DNR staff manage fish, wildlife, forests, parks, air and water resources, while promoting a healthy, sustainable environment and a full range of outdoor opportunities.

This position offers the State of Wisconsin’s excellent benefits package, which includes 19.5 days of paid time off to start, 9 paid holidays, accrued sick leave, multiple insurance options and an exceptional retirement plan! To learn more about the State’s complete compensation package, please visit the Total Rewards Calculator!

Also, working for Wisconsin State Government may make you eligible for the Public Service Loan Forgiveness Program. Click here to see what working for the State of Wisconsin is all about!

This posting may be used to fill future similar vacancies.

This pivotal role serves as the Agency's Records & Forms Officer, overseeing crucial agency records and their corresponding systems. Responsibilities include managing record applications, working in records retention databases, and approving Specific Records Disposition Authorization.

As the cornerstone of our Records Management Program, this role spearheads advisory services for department-wide records management programs. You'll offer continuous expert consultation to all department records coordinators and provide overarching direction for Forms Developers in keeping a records perspective in mind.

This pivotal role coordinates all records and forms management activities across divisions, bureaus, and regions within the Department, ensuring seamless organization-wide operations. As needed, the position provides expert consultation to the General Counsel and the Department of Justice on various records management matters, such as privacy law, records retention, and disposition. Moreover, you'll serve as the Department's representative at the Public Records Board/Records Management Committee.

To view the full position description, please click here.

The classification of this position is Records/Forms Management Specialist - Advanced, which is in schedule-range 07-03 with a starting pay of $70,720 - $76,960 annually, based on qualifications. This position is not represented by a collective bargaining unit. A 12-month probationary period may be required. Pay for state employees will be set in accordance with the State Compensation Plan.

The DNR does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9 upon hire.

The DNR will conduct an extensive background check on the final applicant(s) for this position prior to a job offer. Please note that a criminal charge or conviction on your record will not necessarily disqualify you from state employment. In compliance with the Wisconsin Fair Employment Act, the DNR does not discriminate on the basis of arrest or conviction record.

Limited travel to regional locations throughout the State will be required for in-person contacts, maintaining on-site files, working closely with project managers, etc.

Please ensure the application materials you submit (resume and letter of qualifications) clearly describe your experience related to the stated criteria below:

Minimally qualified candidates will have each of the following:

• Experience managing records according to state and/or federal records retention laws, such as public records, employment records, etc.
• Experience leading a project related to records and or forms management.
• Experience providing guidance to customers/stakeholders on laws, statutes, policies, procedures, etc.

In addition, highly qualified candidates will have one or more of the following:

• Experience using SMARSH database or managing a SMARSH instance (or similar).
• Experience creating policies to govern records retention or document best practices for storage of records.
• Experience creating training materials in a professional setting.

DNR is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, minorities, women, and persons with disabilities are encouraged to apply. For complete information on veterans hiring programs that may benefit you, please visit the Employment page on WDVA's website.

If viewing this posting on an external site (such as indeed.com, etc.), please visit Wisc.Jobs and search for this Job ID: 13577 to complete your application for this posting.

To be considered for this position, you will need to create an account (if you don’t already have one) and apply online via the “Apply for Job” button listed on the top right of this page. Current state employees must apply through the STAR ESS Careers tile.

You will be required to upload a current resume and a letter of qualifications (also known as a cover letter) that clearly describes your qualifications and experience as they relate to the qualifications listed in this job posting. For instructions on developing your resume and letter of qualifications and what should be included in these materials, click here.

Please address questions regarding the application process to Joanna Koehler at joanna.koehler@wisconsin.gov.

The deadline to apply for this position is Monday, March 25th at 11:59PM.