Receptionist

The Receptionist is responsible for answering a multi-line telephone system and directing incoming calls, guests, clients, packages, and vendors to appropriate Company staff. Assists in the preparation and servicing of refreshments during meetings and performs general office functions to support Company needs.

Duties and Responsibilities

• Answers a multi-line telephone system and directs incoming calls accordingly to support business operations in a proficient, professional and friendly customer service manner.
• Prepares the office for the work day by ensuring postage machine is properly metered and all coffee and coffee supplies are available and re-supplied as needed.
• Checks the fax machine, distributes fax notices and notifies appropriate vendor of machine problems/errors in a timely and prompt manner.
• Announces guests, clients and associates to appropriate staff in a professional manner. Receives packages and notifies appropriate staff in a timely and accurate manner.
• Performs general office support including copying, faxing, sending mail and UPS packages, typing, filing and other special projects as assigned.
• Prepares and sends out mail daily. Prepare and send UPS packages weekly. Delivers mail to the mail boxes at the end of each workday. Picks up mail from box and distributes to each employees’ mail slot.
• Conserves resources by controlling costs, adhering to budgets and using prudent judgment related to expenses incurred by the Company.

Qualifications

• High School diploma or equivalent. College graduate or some college classes preferred.

Experience

• Three (3) to five (5) years reception or upper level administration experience.
• Exemplary computer skills that include knowledge of the Microsoft Office Suite of products.

Careers close to home and your heart 

Since our founding in 1997, we’ve been making long-term care better for our residents and more rewarding for our team members. We’re a Fortune Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor’s Top 100 Best Companies to Work. If you’re looking for a place that embraces you for who you are, helps you achieve your full potential, and makes working hard feel less like hard work, then look no further than Trilogy. 

As one of Fortune’s Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor’s Top 100 Best Companies to Work, Trilogy is proud to be an equal opportunity employer committed to helping you reach your full potential and to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.