Job Description
Job Description
The candidate will be the gatekeeper of the law firm and will provide a variety of general office and clerical duties for the office staff. He/ She will greet clients and make them feel at ease. The candidate must have an impeccable image, be polished, professional, bilingual in English and Spanish.
Responsibilities
- Greet and welcome guests in a friendly and professional manner
- Answer and properly route incoming calls on a multi-line telephone system.
- Schedule and confirm clients on a daily basis.
- Proficiency in social media, posting information, and responding to clients' inquiries, as well as follow-up to generate consultation.
- Maintain office, stock the waiting area, and different offices with supplies.
- Serve coffee/tea/water to guests and remove office trash.
- Scan, photocopy, fax, and file documents.
- Follow Instructions
- Collect, scan, and route mail and hand-delivered packages.
- Create new case files in the case management program.
- File documents and files accordingly on a daily basis.
- Provide support to the attorney and the office staff; offering assistance when needed.
- Be able to work in a fast pace environment and multitask.
Qualifications
- Ability to perform receptionist and administrative functions promptly and efficiently.
- Strong orientation for quality service delivery and pleasant attitude on phone.
- Possess a strong ability to give attention to detail, perform multiple tasks together, and work effectively with other members in a team setting.
- Outstanding organizational skills to effectively process and carry items on the calendar.
- Ability to follow instructions, communicate in a respectful manner.
- Self-starter.
- Excellent time management skills.
Education or Experience:
- Associates degree preferred.
- 2 or more years working in a legal office environment, previous experience in immigration law offices preferred.
- Proficient in using diverse computer databases for data entry.
Job Type: Part-time
Pay: $10.00 - $13.00 per hour
No remote
We are looking forward to receiving your application. Thank you.