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SalaryAbout TAIT
Welcome to TAIT, where innovation meets legacy! As a premier civil engineering, architectural design, and real estate development firm, we're not just shaping skylines; we're developing communities across the United States. Celebrating our 60th anniversary since our founding in 1964, TAIT leads the industry in designing master-planned communities, groundbreaking hospitality ventures, and cutting-edge urban infill projects. From industrial distribution centers to transportation networks, utilities, and public works, our work is at the forefront of progress. Join our team and unlock unparalleled career growth opportunities, comprehensive training, top-tier benefits, and a supportive work-life balance. Recognized as a Top Workplace since 2016, your journey with us promises to shape the future. Embrace flexibility with remote, hybrid, or in-person work arrangements, ensuring your success both personally and professionally. Your future begins here at TAIT.
Position Description
The Receptionist role will provide general support for the accounting department and front desk. Reporting to the Controller, this position will aid with data entry, report generation, accounts payable, and administrative duties within the accounting department. This position will also coordinate front desk tasks which include but is not limited to greeting guests, answering phone calls, accepting mail & packages and scheduling FedEx deliveries. The ideal candidate will be quick to learn and not afraid to self-teach & problem solve. This position will rely heavily on and work within the Deltek accounting software program and learn various department procedures & requirements. The Receptionist will communicate with all company departments and levels of associates and clients.
Essential Duties & Responsibilities
- Organization and maintenance of accounting department project files and documents.
- Monthly credit card reconciliation; maintain Accounts Payable email folder; complete check processing; enter Accounts Payable vouchers into accounting system.
- Set up new projects in accounting system and adjust project budgets when needed.
- Verifies and posts details of business transactions, such as ACH payments.
- Coordinate with accounting team to assist with flow of Accounts Payable and Accounts Receivable processes.
- Maintains accounting records by making copies and filing documents.
- Protects organization's value by keeping information confidential.
- Complete & coordinate front desk tasks by answering general phone calls, greeting guests, accepting mail & packages, sorting and distributing mail via inbox and/or scanning, assisting with FedEx shipping requests.
- Additional administrative support tasks as needed.
- 1-2 years of previous experience in an accounting support role preferred.
- 2+ years of previous experience with Microsoft Excel and Outlook programs preferred.
- Must be organized, dependable & self-starter with great attention to detail.
- Must be self-teaching & quick learner.
- Excellent verbal and written communication skills to foster professional & kind work environment; effective communication skills and relationship-building skills; ability to work in a team-oriented, collaborative environment; strong customer-service orientation.
- Professional written and oral communication skills; analytical and problem-solving abilities; ability to effectively prioritize and execute tasks in a fast-paced environment.
- Ability to work within an office environment (no remote work option).
- Ability to lift, push, pull and carry up to 10lbs.
- Ability to sit for long periods of time to complete work.
- Ability to bend and reach above shoulders.
- Ability to drive personal vehicle on occasion for bank, post office, or other tasks.
Salary range for position: $35,000/yr - $41,000/yr
Benefits
TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits. TAIT’s core value is its culture of kindness. With this, you’ll find a family-oriented environment and flexibility to manage work and life with a rewarding career. Here are some benefits you can find when you join the TAIT Team:
- Flexible Work Schedule Options - Remote, Hybrid, In-Person
- Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
- Dental Plans with little to no deductible
- Vision PPO plan that’s accepted widely from local offices to large retailers
- Company paid Life Insurance
- Voluntary Life, Accident and Critical Illness plans
- Dependent Care and Flexible Spending Accounts
- Employee Assistance Program
- Retirement plan 401(k) with employer match
- Paid time off to relax and recharge with vacation, holidays, and sick time.
- Annual memberships with Strava and Headspace for additional health and wellness benefits
- Maternity and Paternity leave time options to care for the newest little family members
- Support for professional growth and development.
- Corporate Lodging Program (CLC)
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TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes.
California Applicants - view the CA Privacy Notice here before submitting your application.
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