Receptionist

At Safari Circuits, we are firm believers that our commitment to fostering a family-like atmosphere has a significant influence on both our team and the excellence of the products we produce. Our primary focus lies in the manufacturing of Printed Circuit Board Assemblies (PCBAs) for the global electronics industry. As a dynamic and expanding enterprise, we consistently meet the regulatory requirements of the medical, automotive, and industrial sectors.

Since our establishment in 1985, Safari Circuits has consistently delivered top-tier electronics development and manufacturing services to our valued customers. Over the years, we have demonstrated our ability to provide stability to our ever-growing team. We are now poised to shape a brighter future for our company and are eager to invest in your success.

Job Description

Receptionist:

Job Summary: The Receptionist must be reliable, have a positive outlook, good written / verbal communication skills and be proficient with Microsoft Office.

Key Duties and Responsibilities:

Manage Incoming Communications:

• Professionally handle and route all incoming phone calls, ensuring prompt and accurate connections to the appropriate personnel.
• Monitor and respond to emails, forwarding them to the relevant departments as needed.

Provide a Welcoming Environment:

• Offer a warm and friendly greeting to all visitors and employees entering the office premises.
• Maintain a tidy and inviting reception area.

Exceptional Customer Service:

• Assist and guide individuals approaching the front desk with inquiries, providing excellent customer service and timely solutions.

Clerical and Administrative Support:

• Provide comprehensive clerical and administrative support to the management team.
• Assist in the preparation of manufacturing orders and sales quotations using Microsoft Excel, ensuring accuracy and efficiency in document creation.

Collaborate with Sales Department:

• Work closely with the Sales Department to compile and organize quotations, ensuring accuracy and timely delivery to clients.
• Maintain a repository of sales quotations for reference and analysis.

Office Supplies and Inventory Management:

• Monitor and maintain office supplies inventory, ensuring that necessary items are always available.
• Place orders for office supplies as needed, adhering to budgetary guidelines.

Visitor and Vendor Coordination:

• Coordinate visitor and vendor access to the premises, ensuring security protocols are followed.

General Administrative Tasks:

• Assist in data entry, filing, and record-keeping tasks.
• Support ad-hoc projects and tasks as assigned by management.

Qualifications:

• High school diploma or equivalent; additional administrative or secretarial training is a plus.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office applications, especially Excel.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Previous front desk, receptionist, or administrative experience is preferred.

Job Type: Full Time

Benefits:

• 401(k)

• 401(k) matching

• Health insurance

• Vision & Dental

• Life insurance

• Paid time off

Schedule:

• 8 hour shift

Experience:

• Receptionist: 1 year (Preferred)

• Microsoft Excel: 3 years (Preferred)