Receiving and Mail Services Specialist

Company	Carroll Community CollegeSee more
Address	Westminster, MD
Form of work	Full-Time
Category	Human Resources

Job description

Salary : $31,616.00 - $40,310.00 Annually
Location : Westminster, MD
Job Type: Full-Time - Support
Job Number: FY24-00020
Division: Administration
Department: Facilities Management
Opening Date: 01/02/2024
Closing Date: 1/16/2024 11:59 PM Eastern
FLSA Status: Non-Exempt
Salary Details: Actual salary placement based on qualifications and experience. Position includes excellent benefits package.
Job Summary
This position assists in the daily operations of incoming and outgoing College deliveries including but not limited to packages, mail, supplies, equipment, and other miscellaneous items. It also assists with the ongoing maintenance of the fixed asset inventory system. It reports to the Receiving and Mail Services Supervisor.
Essential Job Functions

Receives, sorts, and distributes incoming mail and packages; logs and updates database for incoming shipments as well as delivery confirmations within the College; distributes intra-campus mail.
Collects and sorts all outgoing mail on campus; processes and prints postage on outgoing mail and parcels; compiles daily records for postage expenditures and maintenance logbook for postage meter; updates, services, and cleans mail machines.
Responsible for maintaining current knowledge and procedures related to use of technology, including but not limited to the College's postage meter and package web tracking system.
Maintains current listing of name and location of all personnel, based on information received from Human Resources, to ensure proper and timely mail distribution.
Has knowledge and assists with postal requests for faculty and staff, including bulk mailing, permitting, etc.
Assists with shipment by UPS, Parcel Post, and other parcel shippers. Manages and completes appropriate paperwork, informs sender of method and date of shipment, and is responsible for the proper packaging, labeling, and logging of outgoing freight.
Assists the Supervisor with data collection and management related to the Fixed Asset Management system.
In absence of the Supervisor, responsible to maintain the proper functioning of the Receiving and Mail Services area.
May assist College Information Center with main telephone switchboard coverage as needed.
May assist College Maintenance with set-ups and moving of large heavy items.
Assists with training student aides. May oversee and schedule student aides in unit as needed.
Maintains stock and supply room in good order.
Performs other duties as assigned.

Minimum Requirements to Perform Work

High school diploma or equivalent.
Three years of experience with similar functions.
Knowledge of US Postal Service regulations and shipping guidelines of other delivery organizations such as FedEx, UPS, and DHL.
Basic computer knowledge of MS Office and proficiency with MS Outlook and MS Teams.
Wear Personal Protective Equipment (PPE) such as safety shoes as required dependent upon task (i.e., receiving shipments).

Preferred:

Forklift certification
Associate degree

Supplemental Information
SALARY INFORMATION:
This position will be placed on the 12-month non-exempt staff salary scale at grade 3. Actual salary placement based on qualifications and experience. Position includes excellent benefits package.
PHYSICAL DEMANDS:
The work is normally physically active work. Periodically it may require very heavy lifting (over 50 pounds) and operating equipment. Additionally, the following physical abilities are required:

Hear/talk/communicate - Must be able to exchange information and communicate
Visual Acuity - Ability to perceive or detect surroundings
Mental Acuity - Able to focus, concentrate, understand, and convey subject matter
Repetitive motion (i.e., keyboarding)
Stand/sit/walk/able to move or traverse from one area to another

WORK ENVIRONMENT:
College campus, direct contact with students, staff, faculty and the general public in classrooms, common areas, offices, and campus environments Some of the work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office, meeting, and training rooms, use of safe workplace practices with office equipment; also exposed to warehouse conditions including working with warehouse related equipment; needs to follow warehouse and warehouse equipment safety procedures; follows heavy lifting procedures and wearing of any required safety gear; computers for data entry and word processing with some new technology systems; avoidance of trips and falls; observance of workplace and building safety regulations and College policies.
TO QUALIFY FOR EMPLOYMENT, SELECTED CANDIDATES MUST:

successfully complete a criminal background check (for designated positions)
be able to work on campus as of the first day of employment
be a resident of DE, MD, PA, VA, WV or DC as of the first day of employment
be currently authorized to work in the US, as the College does not offer Visa sponsorships

Carroll Community College has the right to revise this position description at any time, and this position description does not represent in any way a contract of employment.
Carroll Community College is committed to creating a diverse, equitable and inclusive environment. Carroll Community College is committed to Equal Opportunity Employment.
Carroll Community College is proud to offer a comprehensive and competitive benefits package to full-time benefit eligible employees working at least 30 hours per week including; Health Care, Prescription Drug, Dental Care, Vision Care, Flexible Spending Accounts, Life Insurance, Employee Assistance Program, Long Term Disability, First Financial Federal Credit Union, Retirement Plan Choices, Vacation, Holidays, Sick Leave, Tuition Assistance.
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01
Please select the highest level of education you have completed. (Education details must be included in your application.)

High School diploma or equivalent (GED)
Technical or Occupational Certificate
Associate Degree
Some College Coursework Completed
Bachelor's Degree
Master's Degree
Doctorate
None of the above

02
Please check the box(es) below of the Microsoft program(s) with which you have at least basic user knowledge. You may select more than one.

Microsoft Word
Microsoft Excel
Microsoft Teams
Microsoft Outlook
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Please select the box(es) below of the job functions (related to this job) in which you have experience. You may select as many as apply to your work experience.