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Form of workThe MENTOR Network is now Sevita. We have a different name, but the same mission, and a renewed sense of purpose. At Sevita we provide home and community-based health care services and support for adults, children, and their families across the United States. Join us in work that matters.
SUMMARY
The Lease Administration Supervisor is responsible for assisting in the oversight of both internal and external Lease Administration professionals. This role will ensure that all leases are abstracted and administered in a professional manner, as well as ensuring timely rents and one-off payments are processed for leased locations. The position will assist the assist the Lease Administration Manager in providing guidance to the internal Lease Coordinator team as well as provide input to the Manager on all areas of the department.
This position is 100% remote and can be performed from anywhere in the U.S.
ESSENTIAL JOB FUNCTIONS
To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below, but list is not all inclusive of the role’s responsibilities.
- Respond timely to Team needs and queries as they arise daily
- Review and update Lease Administration operating procedures as needed
- Work with AP as needed as it relates to payments, holds and void/reissues.
- Lease Abstraction
- Initial review of lease entries for proper accounting (lease straight line principles and/or ASU 2016-2)
- Work with Manager to assure leasing activities are in accordance with company policies and guidelines.
- Database updates
- Quality Control of lease abstractions
- Contract management software review as needed
- Assist with Real Estate Email InBox management
- Review Landlord invoices/statements; coding and processing for reimbursement, including CPI
- Vendor management – including set up and updating vendors/payees in the database (including requesting W-9’s, EFT forms)
- Review and oversee property tax statement payments and processes
- Enter and review one-time payments into database as needed
- Assist as needed with monthly rent variance reports and rent rolls
- Assist as needed with weekly one-time payment reports
- Request missing information or documents from Landlords
- Manage Department Shared File Server ( “T” Drive)
- Oversee monthly Critical Dates process and reporting
- Security deposit management
- Assist with various projects as directed in relation to Lease Administration
SUPERVISORY RESPONSIBILITIES
- Assists the Lease Administration Manager in the Supervision of assigned personnel, Oversight of processes, workload management, and manage staff queries. Able to identify when to escalate issues to Lease Administration Manager, working closely to ensure department delivers strong Lease Administration support to all customers, while ensuring team members are receiving necessary support and feedback to excel in their positions.
Qualifications:
- 5+ years' experience using Lease Administration technology
- 5+ years' experience in Real EstateLease Administration
- Advanced understanding of lease language & compliance
- Demonstrated experience calculating key pieces of lease financial information such as Base Rent, Property Taxes.
- Demonstrated understanding of leasing guidelines, abstraction, accounting and quality control
- Demonstrated interest in a career in the Real Estate industry or Lease Administration.
- Experience utilizing and overseeing Lease Administration Software (such as VisualLease, HarborFlex, CoStar Real Estate Manager MRI, QUBE)
- Strong communication and people skills will be critical to ensure success.
Why Join Us?
- Full compensation/benefits package for employees working 30+ hours/week
- 401(k) with company match
- Paid time off and holiday pay
- Complex work adding value to the organization’s mission alongside a great team of coworkers
- Enjoy job security with nationwide career development and advancement opportunities
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We’ve made this our mission for more than 50 years. With Corporate operations located in the Boston Seaport, Lawrence, Massachusetts and Edina, Minnesota, today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve.
Equal Opportunity Employer, including disability/vets
