Rchs - Program Assistant Ii

Class Code: 7335
LOCAL DISTRICT CLASSIFICATION PLAN
CLASS TITLE: PROGRAM ASSISTANT II
EMPLOYMENT SPECIALIST for COMMUNITY WORK TRANSITION PROGRAM
BASIC FUNCTION:
Perform a variety of clerical and technical support duties in support of a specific program involving technical knowledge within the program; assist program specialists, coordinators, principals and others in the implementation of program objectives and activities.
DISTINGUISHING CHARACTERISTICS:
Program Assistant I incumbents are assigned routine duties while the Program Assistant II incumbents perform specialized duties requiring technical knowledge of specific programs and have regular and purposeful contact with program personnel.
REPRESENTATIVE DUTIES:

• Perform a variety of clerical and technical support duties in support of a specific program involving technical knowledge within the program; assist program specialists, coordinators, principals and others in the implementation of program objectives and activities.
• Perform responsible duties in support of a specific program at the District or school site level.
• Work closely with other program personnel to coordinate activities and assure compliance with program and District directives.
• Provide various services and implement functions for the program involving direct or indirect contact with students, parents, outside program officials, regulatory agencies and others.
• Provide input to District-wide reports for an assigned program; monitor program budget as directed.
• Monitor files and records regarding participants, students, parents, proper statistics and data and other matters.
• Review and monitor program as assigned at specific sites; make classroom observations, diagnose problems and provide for proper resolution.
• Represent the assigned program at District, school and community meetings and conferences as directed.
• Analyze program material and provide input for modification as required; review application from participants and determine program eligibility.
• Research, collect and compile data as directed to develop reports; analyze data and suggest implications.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:

• Specific program to which assigned.
• Record-keeping techniques.
• Operation of a computer terminal and data entry techniques.
• Oral and written communication skills.
• Research methods and report writing techniques.
• Laws, rules and regulations related to assigned activities.
• Policies and objectives of assigned program and activities.
• Interpersonal skills using tact, patience and courtesy.
• Technical aspects of field of specialty.

ABILITY TO:

• Assist with responsible duties for a specific program.
• Understand and follow oral and written directions.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain records and prepare reports.
• Operate a computer terminal.
• Prioritize and schedule work.
• Learn, apply and explain policies, procedures, rules and regulations.
• Maintain current knowledge of program rules, regulations, requirements and restrictions.
• Determine appropriate action within clearly defined guidelines.
• Work independently with little direction.
• Meet schedules and time lines.

CWTP Qualifications and Education Requirements:

1. High school education or equivalent;
2. Minimum two (2) years' experience working with the public and/or individuals with disabilities.
3. Knowledge of jobs in the community;
4. Good written and oral communication skills.
5. Knowledge of resources in the district area, partners, and available programs for youth, which includes the OVR (Office of Vocational Rehabilitation).

Preferred Skills:
Self-motivated, flexible, and resourceful; possess high expectations for the inclusion of students with disabilities within the community workforce; computer skills and experience with software programs, particularly Excel; team player, time management skills, detailed and ability to adapt to various work environments. Preferred experiences and knowledge are in the areas of high school special education, working with businesses, and training individuals with disabilities.
Job Functions:
Implements the CWTP in coordination with the UK Human Development Institute and the Office of Vocational Rehabilitation; coordinates and supervises community sites used for the CWTP by the district high school; and serves as a strong and cooperative team member in managing the program. For CWTP Pre-Employment Transition Services introduces students to
various jobs and industry sectors, provides work based learning experiences, offers post secondary counseling (on a limited basis), implements workplace readiness training for social and independent living skills, and provides self-advocacy instruction. For CWTP Transition Services completes comprehensive vocational assessment, provides job development/job coaching, assists in securing competitive integrated employment (job placement) prior to high school exit, and provides employment follow-up services with job attainment.
Job Duties and Responsibilities:

1. Attends all required meetings and trainings.
2. Understands that the goal of the program is for students to gain competitive integrated employment before high school exit.
3. Works with students with significant disabilities as defined by the CWTP program and OVR.
4. Works collaboratively with staff at HDI, OVR and KDE to implement the program with fidelity, in accordance with CWTP policies and procedures.
5. Facilitates the CWTP referral process between the district and OVR.
6. Provides information for the application for OVR services to the VR Counselor.
7. Works with students, parent or legal guardian, classroom teachers, businesses, and others to identify potential career interests, preferences and various individualized job possibilities available in the community.
8. Exhibits a working knowledge of and experience with technical and computer applications including word processing, spreadsheets, data, processing, desktop publishing and electronic mail.
9. Prepares site related documents including site file folders, site file updates, and insurance information.
10. Conducts Comprehensive Vocational Assessment activities to identify student unique strengths, abilities, concerns, resources, interests, priorities and recommendations for the VR Counselor, as they relate to competitive integrated employment in order to establish an appropriate IPE vocational goal and future service needs.
11. Completes the written Comprehensive Vocational Assessment Report, and assists with development of students' Individualized Plan for Employment (IPE) through OVR.
12. Assists Admission and Release Committees (ARCs), 504 teams and others with understanding student referrals to the CWTP.
13. Assists ARCS with the development of students' Individual Education Program (IEP).
14. Collaborates with classroom teachers of students participating in the CWTP about scheduling services, IEP content, task analysis of behavior or skills, standards addressed in the classroom, content of Individual Learning Plan, etc.
15. Works with employers and students to develop personalized jobs.
16. Provides consultations for business personnel related to specific instruction and support needs of individual students, promoting instruction by those who typically provide training, and supplementing employer training as needed.
17. Provides follow-up services to promote job stability and advancements and continuing success of students.
18. Maintains necessary records for the local school system and the Office of Vocational Rehabilitation. Keeps current and complete information regarding each student participating in the CWTP.
19. Maintains records in accordance with the district and OVR policy for record retention.
20. Submits all meeting reports, monthly reports, and invoices to OVR for timely reimbursements.
21. Submits quarterly student Infinite Campus grade/progress reports for students receiving CWTP Transition Services to the VR Counselor.
22. Completes year-end program data report and submits to HDI.
23. Coordinates or provides transportation according to district policies and procedures.
24. Uses public relations principles and a broad base of educational expertise to maintain a positive, effective, and efficient district-wide CWTP image with the community, the school board, the high school, and district administration.
25. Markets the CWTP to the community, parents and students, schools, and professional organizations. Responds to community and school personnel inquiries about CWTP goals and functions.

EDUCATION AND EXPERIENCE:
Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and four years instructional experience including at least one year in the area of specialty.
View Salary Schedule HERE.