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Form of work
SalaryJob Description
Summary
The Coordinator supports the administrative and supply chain duties of the Procurement Department by creating purchase orders, receiving products into the inventory system, coding invoices and recording pertinent data into spreadsheets. The Coordinator fills sales sample requests and maintains sample inventories and supplies. The Coordinator also packages and ships food samples to industrial ingredient customers in addition to providing Sales departmental support as needed.
He/she must be a well-organized team player who can multi-task in a fast-paced environment. This position requires a detail-oriented candidate with a solid understanding of Microsoft Excel.
The successful Coordinator is organized, comfortable asking for help, able to establish and maintain positive relations with all departments, capable of rapidly re-prioritizing tasks throughout the day and effectively returns to and completes earlier tasks when interrupted for higher priority business.
- Coordinates and communicates information to vendors and internal customers.
- Creates and distributes purchase orders.
- Receives and documents incoming goods.
- Sets up freight for incoming orders.
- Updates weekly inventories and reports.
- Organizes purchase documentation and other important data in Microsoft Excel.
- Maintains up-to-date knowledge of customers and brokers.
- Manages customer database and profiles.
- Compiles sample records, coordinates, and communicates with customers/brokers.
- Assists with special projects, duties, and/or assignments. All other duties as assigned.
- Regular attendance during established business hours is an essential requirement of the position.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High school diploma or GED required
- Three (3) years of experience in general administrative work with an emphasis on detail and data entry; experience in procurement and/or sales preferred
- Microsoft Excel knowledge to add new data to existing spreadsheets, write formulas (sum, average, look-up, etc.), and create new spreadsheets with inventory data; ability to learn and gain additional Excel skills with time and training
- Knowledge of raw fruit procurement cycles and experience in a food/beverage manufacturing environment preferred but not required
- PC-based computing experience (word processing/Word, spreadsheet/Excel, email/Outlook)
- Familiarity with MS Dynamics-NAV or other ERP system desired
Language Skills
- Ability to read and comprehend English. Additional foreign language skills helpful.
- Ability to write legibly.
- Excellent oral/written communication skills to inform and persuade customers.
- Effective language and human relations skills essential to developing and maintaining customers.
- Professional writing skills to compose emails, letters and other business correspondence observing all rules of grammar, spelling, and punctuation.
- Basic quantitative skills including ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio and percentage.
- Quantitative skills to analyze product and production vis-à-vis sales goals and customer orders.
- Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Ability to calculate yields.
- Ability to understand and carry out written or oral instructions.
- Ability to evaluate and prioritize tasks. Ability to re-prioritize throughout the day based on changing requests and needs.
- Ability to interact well and maintain positive relationships with others.
- Ability to work independently in absence of direct supervision; analyzing and identifying critical success factors relating to sales and take effective action.
- Ability to make decisions, exhibit sound and accurate judgment and make timely decisions.
- Ability to manage details and comprehend full scope of department goals.
Environmental Conditions
- Standard office environment
- Potential workplace hazards in the laboratory and processing plant. All safety regulations and use of PPE’s must be followed.
- Frequently work at fast pace with unscheduled interruptions.
- Manage multiple deadlines.
- Mobility around office and plant facility.
- Ability to work in production plant environment which may include heat, cold, noise.
- Ability to sit, stand, talk, hear, reach, bend, use hands to finger, handle or feel objects, tools, or controls.
- Ability to use keyboard and monitor.
- Regularly lift and/or move up to 10 pounds. Occasionally lift and/or move up to 60 pounds.
- Specific vision abilities required by this job include color vision, close vision, peripheral vision, depth perception, and the ability to adjust focus.
- Ability to maintain regular and ongoing attendance.
Company Description
With a reputation built on our employee’s commitment to outstanding product quality and customer service, Milne utilizes innovative technologies and rigorous quality controls to provide healthy fruit products that are 100% natural to meet the needs of a diverse consumer marketplace. Founded in 1955, Milne Fruit Products is the industry leader in creating fruit juices, concentrates, purees and custom blends for the industrial food and beverage markets.
Benefits
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k), after 12 month eligibility period
- Life insurance
- Short-term Disability
- Long-term Disability
- Paid Vacation
- Sick Pay
- Holiday Pay
- Continuing education program
- Bonus Eligible
