Purchasing - Purchasing/Customer Service Supervisor

Since 1858, Hajoca has been blending the strengths and clout of a large company with freedom and opportunity for employees. The company will continue to grow and prosper because our fundamental business philosophy works: emphasis on entrepreneurial spirit, expert knowledge, strong incentives for our employees, and devotion to Hajoca's proven business principles of "Service, Integrity, Reliability."

Office Administrator/ Purchasing Assistant Job Overview:

The Profit Center Office Administrator/ Purchasing Assistant handles all aspects of assigned administrative duties in accordance with Company policy and procedures. This includes customer invoicing, assisting in inventory management responsibilities, report reconciliation, and expense vendor invoice submission.

Job Responsibilities:

• Successfully complete required safety and compliance training programs as assigned.
• Perform accurate and timely invoicing of all customer shipments daily. Inform appropriate teammate of any discrepancies noted on tickets that require review.
• Obtain, review, submit, and approve expense vendor invoices in an accurate and timely manner, reconciling within the AP approval system or via credit card statements as needed.
• Review purchase order debit memos and debit cancellations ensuing all required documentation is included and communicate to Centralized AP team in an accurate and timely manner.
• Assist with identifying and resolving vendor invoice/purchase order discrepancies for invoice reconciliation by Centralized AP team.
• Perform cycle counts, research, and resolve all inventory discrepancies.
• Monitor customer returned goods and vendor merchandise returns to ensure timely processing and credit accuracy.
• Monitor vendor shipments and receipt of merchandise to ensure that they are within acceptable parameters established by the Profit Center
• Manager/Perform daily, weekly, and monthly duties as defined by the Manager and Company policy.
• Investigate, resolve and respond to all customer, vendor, Credit Manager, and Support Center inquiries in a timely manner.
• Assist co-workers in servicing customers including answering incoming calls, faxing, filing, and photocopying.
• Perform other reasonably related duties as assigned by immediate supervisor and other management as required.
• Assist co-workers in servicing customers including answering incoming calls, faxing, filing, and photocopying.
• Perform other reasonably related duties as assigned by immediate supervisor and other management as required.

Basic Qualifications:

• High school diploma or equivalent
• 2+ years' experience in a customer service, accounts receivable, accounts payable, purchasing and inventory control or similar role.
• Knowledge of basic accounts receivable/payable bookkeeping practices and terms
• Knowledge of products sold in the Profit Center preferred.

Skills:

• Use Microsoft Office software to communicate via email, to review reports and documents.
• Outstanding customer service and interpersonal communication skills.
• Possess a high level of accuracy and attention to detail.
• Able to build and maintain a positive working relationship with customers, vendors, and co-workers.
• Able to research, analyze data, and solve problems.
• Able to prioritize work projects and multi-task.
• Read, write, speak, and understand English. Add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.
• Able to learn and operate the computer related systems used to process customer invoices, vendor invoices, and cash sale payments.

Hajoca Corporation is an Equal Opportunity/Affirmative Action Employer (Equal Opportunity Employer/Veterans/Disabled). 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, veteran status, disability, or any other protected category pursuant to federal, state or local laws and will not be discriminated against on the basis of any such categories/status. Hajoca values diversity, equity and inclusion and this policy applies to all employment practices at Hajoca.  Hajoca is committed to providing reasonable accommodations for qualified individuals with disabilities including, but not limited to, during the application process.  Please let us know if you need assistance or an accommodation due to a disability.

We are a drug free workplace. Employment is contingent upon pre-employment drug screening, and successful completion of a background investigation subject to any federal, state and local laws.