Purchasing Assistant

Data review, entry & reporting:

• Accurately enter data related to new item set up and purchase order issuance

• Acquire data from new product development team and vendor for completion of

  new item setup

• Verify Annual and Supplemental wholesale catalogs for product accuracy before

  going to print

• File documents, organize records, and generate weekly reports

Communication:

• Establish and maintain effective relationships with vendors

• Communicate clearly with suppliers to obtain quotes, confirm orders, track

  shipments and resolve issues related to purchase orders

• Cross-departmental collaboration and communication

Support Purchasing team:

• Monitor stock levels and identify purchasing needs

• Issue purchase orders as directed

• Verify and check final costs and ship dates to meet customer requirement

• Review inbound inventory shipments through multiple forwarder's online portals

  and update in house records

• Compare ocean freight bills to rates sheets for accuracy

• Coordinate new product sample schedules with vendors for various showrooms

• Coordinate new product testing for safety compliance including determine what

  products need to be tested and providing test results to key customers and licensors as required

• Resolve discrepancies with receiving, accounting and vendor

• Expedite purchase orders as necessary and update information in system

• Maintain database, purchase records and related documentation for testing

QUALIFICATIONS

Education and/or Experience

• High School Diploma or general equivalency degree (GED) required. Associate degree or additional college preferred.

• At least 3 years of purchasing or supply chain experience required

• Prior experience in import purchasing and working with overseas vendors is

  preferred

• Strong understanding of supply chain procedures

Computer Skills:

• Proficient keyboard skills

• Intermediate knowledge of Windows/Microsoft Office Suite including PowerPoint

  with advanced Excel,(Experience with pivot tables, VLOOKUP, etc. is required.)

Communication Skills:

• Strong customer service focus

• Strong written and verbal communication

• Effective listening skills

• Exceptional attention to detail and organizational skills

Must be able to:

• Maintain professional relationship with internal and external customers.

• Maintain and update records accurately

• Prioritize workload to meet expectations of each project

• Handle confidential information.

• Be a self-starter, dependable, reliable and have a great work ethic

• Meet aggressive deadlines and juggle multiple priorities

• Work independently and within a team environment

• Have common sense approach to problem solving when all else fails